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Admin Assistant

3 weeks ago

Adelaide CBD, Australia Ascent Professional Services Full time

A newly created role to make your own
- Enviably located in the Lot Fourteen Precinct
- Flexible full-time or part-time working hours and a focus on work/life balance

Ascent Professional Services is an engineering consultancy that supports the Australian Defence Force by supplying them with expert engineering contractors, specialising in Guided Weapons and Explosive Ordnance.

(Yes, it actually IS rocket science)

We believe in hiring smart people, nurturing their ideas, and giving them the opportunity to make a tangible and value-driven difference to the defence industry - and are looking for an admin superstar to help make these big dreams come true.

Being a newly created role, there is wiggle room to mould the position around the right person’s skills and ambitions, but here is what you will typically be working on:

- Maintain the presentation of the Ascent Offices (Did we mention these are conveniently located in Adelaide’s heart of technology and innovation - Lot Fourteen?)
- Coordinating or assisting in coordinating travel and accommodation arrangements
- Coordinating or assisting in coordinating events and conferences
- Monitoring tender and grant listings and identifying suitable opportunities
- Creating and preparing documents
- Maintaining registers
- Assisting with the onboarding and offboarding of staff members
- Performing data entry and other general admin support tasks
- Depending on your skills and interests, your role could also involve marketing or design support tasks as well

Cultural and character fit is a major consideration for this role. Our team consists of hand-picked individuals across the country, meaning that the right fit is even more important to make sure we are all on the same page while collaborating remotely.

**You’re our kind of person if you**:

- Are an out-of-the-box thinker with a natural flair for problem-solving and innovative solutions
- Are proactive and boast a can-do attitude
- Enjoy having a varied workload from day-to-day and can seamlessly adapt to a new challenge
- Are not scared of taking a leap and taking action - a real go-getter
- Are tech-savvy and willing to learn how to use new apps and software.
- Are looking for a long-term role in a supportive work environment that will allow you to grow and evolve
- Have a passion for, or interest in the defence industry
- Have a keen sense of humour and enjoy a lively office culture
- Are excited by things that go boom

**The non-negotiable skills and qualities you need to have are**:

- A a completed or in-progress qualification in business or relevant experience in a similar role
- A high-level of computer literacy, especially in Microsoft Office
- A keen eye for detail - no mistake slips past your eagle eyes
- Strong English proficiency in both written and spoken communication
- The ability to juggle multiple tasks and priorities, and work across numerous projects at any one time
- The ability to manage projects and deadlines
- The ability to maintain confidentiality and discretion at all times

**We would highly value these skills as well, but they are not a requirement**:

- Previous experience in the defence industry
- Experience in the Adobe Creative Suite
- A flair for design and marketing
- A knack for copywriting
- Experience in social media management
- Experience in WordPress

**Ready to apply?**
- A copy of your resume
- Cover letters are optional but highly encouraged

**PS -** Unsure whether Ascent is the right fit for you? Here’s what makes the A-Team extra special:

- ** Prime office location**: Situated in Adelaide’s heart of technology and innovation, Lot Fourteen, you couldn’t ask for a more convenient spot. Did we mention it has bottomless coffee facilities as well?
- **Opportunities for growth**: We hire extraordinary people and provide them with the means and opportunities they need to develop their skills and perfect their craft.
- **Close-knit team**: Despite being a nationally dispersed team, we are a supportive and collaborative unit that has each other’s backs and celebrates each other’s wins.
- **Fostering Innovators**: We foster a culture where our people are keen to contribute their ideas - we are all innovators.
- **Work/Life Balance**: It’s a buzzword, but we mean it. We care that you are meeting expectations, not how many hours you work.

**PPS - **The fine print - things you should know:

- The recruitment process will potentially include a short quiz, test or assignment
- You will have to be able to work from our fabulous office space in Lot Fourteen, Adelaide
- Due to the classified nature of the work we perform a Defence Security Clearance and