Personal Assistant

1 week ago

Melbourne, Australia The Royal Melbourne Hospital Full time

-Location: Melbourne | Northern Metropolitan
Job type: Full time
Organisation: The Royal Melbourne Hospital
Salary: Salary not specified
Occupation: Administration/Secretarial
Reference: 70360

**Personal Assistant**
- ** Full time Role (Including ADO)**
- ** Based at the Peter Doherty Institute**:

- ** Provide administrative support**
- The Victorian Infectious Diseases Service (VIDS) is based at the Peter Doherty Institute for Infection and Immunity where it undertakes clinical service in infectious diseases at the Royal Melbourne Hospital as well as research and teaching at The University of Melbourne.
- Your new role:

- We are seeking an experienced Personal Assistant (PA) who will be the focal point in interactions between VIDS, Royal Melbourne Hospital, The University of Melbourne, and other stakeholders. The PA provides a range of executive-level support services that enable the office of the Director of VIDS and Deputy Head of Department of Infectious Diseases to function effectively and efficiently.
- The PA is expected to display impeccable professional conduct in all aspects of work, regularly interacting with the internal and external community as well as dealing with confidential and sensitive issues and documentation, while maintaining strict confidentiality.
- Key Responsibilities
- Manage the daily flow of correspondence and communications; liaise with a wide range of people within VIDS, RMH and the University of Melbourne.
- Coordinate appointments and gatekeep the diary in a tactful and diplomatic manner,
organise and schedule meetings and other commitments.
- Manage the office workload including diary management, organising meetings, acting as the first point of contact for queries, and where appropriate, referring these on as necessary.
- Circulate relevant material from a range of sources to other stakeholders for information and/or follow-up action; liaise as appropriate to meet various deadlines in relation to submissions and requests for information to/from a range of sources.
- Assist with roster administration, including senior medical staff rosters, registrar rosters, teaching timetables, and on-call rosters.
- Interested?
- If you are looking for a challenging role and can demonstrate the above capabilities, connect with us via the details below.

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