Project Administrator

**Project Administrator - Fire Services**

All Stop Fire Systems is located in Sydney's West is currently seeking a full-time Project Administrator.

The primary objectives of the role is providing daily administration support to the Project Management Team.

This role is to ensure projects are to be planned, resourced, executed and monitored appropriately and to provide cross-divisional administrative support as required.

The role provides a range of coordination and administrative functions including reporting and analysis of the project variables under the supervision of the Business Administration Manager.

**Key Duties & Responsibilities**
- Manage and maintain project budgets, procurement and delivery for materials and labour.
- Employee mobilisation/ on-boarding and visitor service requirements including meet and greets, inductions, new site requirements.
- Monitoring, reporting, administration assistance on all project related financial & contract matters including, but not limited to; forecasting, cost control, variations.
- General administrative tasks as required, including some reception duties for the office - answering and directing incoming calls and handling ad hoc enquiries
- Liaise and coordinate project objectives with designers and engineers.
- Liaise and coordinate works with clients including, builders, developers and owners.
- Assist with estimating and tendering for new projects.
- Preparation and execution of coordinated work programmes for each project.
- Preparation, assessment and submission of contract variations.
- Overseeing the standard and progress of work, including subcontractors.
- Overall project planning, organisation and administration.
- Manage OH&S, quality, environment and industrial matters.
- Reporting on project performance and objectives to management.

**Qualifications, Knowledge and Experience**
- At least 3 years’ experience in a similar role. Experience within the fire industry (Wet or Dry) is preferred but not mandatory.
- Diploma or Bachelor in Project Administration or Project Management.
- Experience in operating with Safety, Quality and Environmental Management systems.
- Experience in financial control such as job costing, forecasting. etc.
- Exceptional use of Microsoft Office Suite.
- Ability to work independently and unsupervised is a must, but also able to manage
- Knowledge of the industry relevant Australian Standards and National Construction Code is preferred.

**Salary**: $70,000.00 - $90,000.00 per year

Schedule:

- 8 hour shift