Executive Assistant

**Overview**:
**Work Type**:Fixed-term - Full-time

**Salary**: $97,955 - $111,142

**Grade**:VPS 4

**Occupation**:Administration

**Location**:Melbourne - CBD and Inner Metro suburbs

**Reference**:VG/1877793

The Executive Assistant is responsible for high quality executive and administrative support to the Chief Finance Officer (CFO), management of services for complex office support, correspondence and record keeping, as well as administering policies, procedures and protocols. You will use your proficiency with MS Office suite of tools to support the CFO, and the wider Finance team to deliver government priorities and contribute to building a positive culture.
**VicGrid is where you want to be**
- If you want to do work that matters, then this is the place to be. VicGrid has been established to ensure Victoria has the infrastructure in place to transition to renewable energy. Elevate your career in renewable energy and help preserve the world around us for future generations. VicGrid is leading the charge in delivering ground-breaking projects across Victoria. We are an energised team and passionate about the innovative work we deliver. We trust, support, value and nurture our people, as we strive to create a sustainable future for Victorian communities.
- We need people with passion, excitement, and capability to work in a fast-paced delivery environment. If you want to be a part of shaping Victoria's renewable energy transition, we want you to work with us.

**The Opportunity**
- The Executive Assistant is responsible for high quality executive and administrative support to the Chief Finance Officer (CFO), management of services for complex office support, correspondence and record keeping, as well as administering policies, procedures and protocols. You will use your proficiency with MS Office suite of tools to support the CFO, and the wider Finance team to deliver government priorities and contribute to building a positive culture.

**What you will deliver**
- Manage CFO's diary, inbox, and correspondence, ensuring timely follow-up and prioritisation of key matters
- Coordinate meetings, prepare agendas, and liaise with stakeholders for input on supporting documents
- Support key finance initiatives, reporting cycles, and team activities across the Finance division
- Handle sensitive and confidential enquiries with discretion and professionalism
- Build strong relationships with internal and external stakeholders, supporting collaboration across the organisation
- Foster culturally safe, inclusive environments that enable everyone to feel valued and respected

**What you will bring**
- Proven experience supporting executives in a fast-paced environment
- Prior experience within Victorian public sector organisations is not essential but would be considered advantageous.
- Strong proficiency in MS Office (Word, Excel, PowerPoint, OneNote, Outlook, SharePoint)
- Critical thinking, sound judgement, and the ability to adapt to changing priorities
- A people-first mindset, with strong interpersonal skills and a collaborative approach

**What we offer you**
- We are committed to creating a workplace that inspires and engages you. Joining our new organisation as it establishes its footprint empowers and provides you with the opportunity to influence and shape our culture as well as providing:

- Career advancement and professional development opportunities
- Mental health and wellbeing offerings through our Employee Assistance Program (EAP)
- Annual salary increases and incremental performance-based payments
- Annual leave loading of 17.5% payment on top of your base salary when you take annual leave and ability to purchase additional leave

**How to Apply**
- This is a fixed term position available on a** two year fixed term contract**. The work location for this position is 2 Lonsdale Street, Melbourne, with some overnight travel. Hybrid work arrangements available.
- To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience. For further information please refer to the attached position description.

**Applications close at 11:59pm on Monday 18th August 2025.**

- Applications close Monday 18 August 2025 at 11.59pm

Posted
- 4 August 2025