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Project Coordinator

2 weeks ago

St Leonards, Australia Tomra Full time

**Company Description**
At TOMRA we are all about Clean Loop Recycling Our reverse vending technology enables the collection of used drink containers to ensure that containers have the best chance of being turned back into containers again. It is part of a continuous recycling process which we call Clean Loop Recycling, to ensure that fewer resources are used, less energy is wasted, and containers do not end up in our oceans, streets, or landfill. We’re proud to be collecting containers across Australia, with over 320 collection points across NSW. In addition, we have state-of-the-art Recycling Centres in Queensland, Northern Territory, Western Australia and Victoria.

As a ‘Looper’ at TOMRA, you will be working amongst a team of people, who are very passionate about doing good for the environment and our community.

TOMRA is an equal opportunity employer, where we recognise the diversity of our workforce and community - be it on the basis of gender, age, culture, religion, language or personal circumstances. TOMRA is also committed to building on the perspectives, experience, knowledge and skills that this diversity brings to our organisation.

**Job Description** About the role**:
Reporting to the Small Formats Team Lead, this position is responsible for coordinating the delivery of site mobilisation projects across all TCA operating networks, typically a high volume of short program, quick turn-around site projects. Multiple small formats (TOMRA Kiosks and Standalones) are required to be installed, removed and relocated nationally, in line with critical deadlines per State.

The Project Coordinator is responsible for creating, maintaining, and updating project documentation, monitoring project progress and coordinating communications to the wider project team. The position will play a key role in assessing proposed sites for safety, functionality and certifying that they meet the correct site requirements for business needs and for building certification. Assessment activities include, but are not limited to, compiling site reports, contributing to budget forecasts and seeking approval from critical stakeholders.

A key element of this role is stakeholder management, including, liaising with vendors, contractors, local councils, consultants, the internal teams, and other internal stakeholders within the business.

The Project Coordinator will also assist the Team by providing on the ground support with the progression of projects and mobilisation of installations

**The duties that you will perform as a Project Coordinator include, but are not limited to;**
- Create project reports and completing relevant documents for installation process
- Conduct site visits/audits to assess suitability of leads received and, working with the Team Lead, advise what is required to enable installation
- Ensure all site packs are circulated and reviewed in a timely manner, whilst providing feedback to the wider team
- Collation of all project documentation including, but not limited to, site plans, scope of works briefs, safety documents (eg SWMS, insurances, site work documentation, inductions) etc
- Effective site documentation handover to the business from inception to the operation of the sites
- Contractor Management - obtaining all documentation required by the business and stakeholders for engagement with contractors
- Obtain all on site induction requirements from Landlords/Centre Management and ensure these are obtained from all contractors ahead of works starting
- Coordination of project updates to the Team Lead and wider project team
- Proactively identify potential project delays or risks and escalate to the Team Lead with suggested mitigation strategies
- Ensure shared Project Management software is kept up to date to provide transparency and regular communications with other teams
- Assist the overall Team in solving technical and non-technical problems throughout the life of the project
- Effectively and professionally foster positive relationships with internal and external stakeholders
- Assist in managing contractors to ensure they are working safely, efficiently and to budget
- Ensure all projects comply with state and local regulations, safety standards, and internal policies
- Organise lessons learned and contribute to continuous improvement efforts for future mobilisation projects
- Perform additional tasks as reasonably requested by the Team Lead, Senior Manager or CS&S Director
- Ensure activities are carried out in accordance with the company’s safety, quality control &
environmental management processes

**Qualifications**
**To be a successful Project Coordinator you will have**:

- Tertiary qualifications in Construction, Engineering or similar discipline
- Minimum of 3 years’ experience in a similar role within the construction or property development industries
- Proficient in the use of the Microsoft Office suite and MS Project
- A valid Australian driver’s license and access to a vehicle