Admin Officer X 2

7 days ago

Laverton North, Australia Toll Group Full time

Company Description

Global Logistics provides sophisticated supply chain solutions, from end-to-end or part solutions, warehousing and distribution to dedicated transport solutions, across the globe and to some of the most remote corners of the world.

We provide specialised integrated logistics services to customers in a range of industries across Including mining, chemical, gases, steel and plastics, petroleum, energy and Australian oil and gas industries and agriculture. Our customers operate in some of the most remote places on earth, 24 hours a day, seven days a week and require a logistics partner who can match their needs. We offer integrated value-based logistics solutions that bring greater operating efficiency and savings to our customers’ supply chains.

**Job Description**:
Reporting to the Commercial Manager, you will be responsible for providing quality, customer-focused administrative services to the business to enable timely control of all administrative tasks impacting receipt of revenue.

**Key Responsibilities**
- Compile daily / weekly reports as required
- Place orders and process associated invoices as per management instructions
- The compilation of Client weekly invoices and charging requests
- Check invoice prices and rates and coding them correctly in system
- Data Entry into system, and ensure paperwork flow is maintained
- Inputting drivers run sheets
- Assist the site by providing clerical support as necessary and assist with site inductions
- Creates payment requests for sub-contractors and other vendors then seek approval for payment
- Raising purchase orders for plastics and invoicing

**Qualifications**:
To be successful in this role, you will need:

- Excellent administrative skills and attention to detail are essential
- Strong customer service focus and time management skills
- Computer literacy especially (Microsoft Excel, Word, Outlook, teams)
- Enjoy engaging in teamwork and improving processes
- Strong tech savvy skills and experience
- Clear Financial knowledge and invoice processing procedures and purchase order
- Experience within the logistics industry is an advantage but not essential
- Strong Data entry skills with Accurate numeric typing skills and an attention to detail
- Great communication and work well within a team-based environment

Additional Information
**Be Connected**

With a bold vision and innovative drive, join our 16,000 colleagues as we lead industry change and transform how customers best meet their global supply chain needs in a meaningful and sustainable way. There are countless opportunities to learn and make a real impact in shaping our industry’s future. Grow with diverse challenges amongst a friendly and inclusive global culture. Take pride in building relationships that matter, because being connected is at the centre of what makes Toll great - it’s what makes our possibilities endless.

To be considered, you must be entitled to work in the specified country and be prepared to undertake pre-employment checks including a criminal history check and medical assessment.

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