Executive Assistant, Sa/wa

**Req ID**: 93398
**Department**: AR Branch Network
**Division**: Australia Retail
**Location**: Perth
About Us
At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers.
About the Role
As an Executive Assistant, you will be responsible for supporting the General Manager in SAWA and one other Executive. This opportunity will suit someone who is highly organised and can thrive in fast-paced, constantly changing environments. You can juggle competing priorities and different agendas and build collaborative relationships with your stakeholders and are energised when things need to quickly change. These responsibilities include (but are not limited to):
Executive diary management
- proactive management of diary (internal and external meetings), help to prioritise meetings and manage stakeholder expectation.
Ensuring all documents are sent and received prior to key meetings eg. Exco/Board meetings
Business management support activity - including invoices, working with Procurement when required.
Travel management - inclusive of flights, transfers, visas and accommodation bookings, ensuring cost effectiveness is maintained/monitored at all times.
Expense & floor management - reconciliation of Executive monthly expenses, ensuring the receipt and payment of invoices align to expense policy/ensuring all expenses are coded correctly and meeting deadline. Keep up to date Property system to reflect changes eg. team relocations.
Building - networks with peers as well as form direct relationships with the Group Executive Offices and their Executive Assistants.
Organising off sites/team events - ensuring all requirements are met and Policies are followed. Eg. venues and catering booked and dietary requirements observed
Banking is changing and we’re changing with it, giving our people great opportunities to try new things, learn and grow. Whatever your role at ANZ, you’ll be building your future, while helping to build ours.
**Role Location**: Level 5, 240 St Georges Tce, Perth WA
**Role Type**: 6 Month Fixed Term, Full time (40 hours/week)
What will your day look like?
**Your key priorities and responsibilities include**:
Executive diary management, in a fast-moving environment
Communication and stakeholder management - leaders, peers, team members, external parties
Business management support activity - including team finances and invoice management, including resolving and escalating queries and ensuring payments are made accurately and on time
Support team cadence and ways of working - including planning sessions, team workshops and events
Support the pulling together of papers and presentations which may require aspects of managing and analysing data
Professionally managing & building key relationships
Effectively communicating and engaging with stakeholders, putting employee experience and values at the heart of what you do and in line with ANZ behaviours
Collaboration - with team members and other colleagues in supporting team activities and initiatives
Discretion - the ability to exercise foresight and discretion in supporting leader and the team and an ability to treat confidential information with sensitivity
What will you bring?
To grow and be successful in this role, you will ideally bring the following:
Experience in an administrative role in a fast paced environment.
Proven ability to work autonomously or as part of a team.
Able to manage priorities and conflicting issues in a professional manner.
Appreciation of the need for discretion and confidentiality.
Proven ability to build strong, open and collaborative working relationships.
Exceptional organisational skills, with the ability to prioritise management requirements.
Strong interpersonal and communication skills.
Demonstrated ability to use initiative, with the ability to be proactive by taking action and being persistent in addressing issues.
Demonstrated ability to work under pressure in an accurate and timely manner, with the ability to reprioritise work to meet changing demands.
Experience in managing events and providing support at senior levels of an organisation.
You’re not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we’d love to hear from you.
Job Posting End Date
21/05/2025, 11.59pm, (Melbourne Australia)