Leasing Assistant

2 weeks ago

Sydney, Australia QIC Limited Full time

**About the role**

Join QIC's Real Estate team in Sydney on a full-time basis as a Leasing Assistant. Working closely with the Leasing team, you will primarily be responsible for coordinating the lease proposal process on behalf of the Leasing Executives. Additionally, you’ll provide high-level administrative and executive support, contributing to the success of a dynamic and fast-paced team environment.

This role is covering a 12-month parental leave contract with an ideal start date of July 2025.

**Key Responsibilities**
- Prepare Letter of Offer (LOO) packages for Leasing Executives and transcribe agreed terms into Salesforce for deal submission.
- Complete tenancy remixes and maintain operational centre plans and development configurations.
- Prepare and distribute sales, management, and other reports; assist with correspondence, presentations, and documentation.
- Attend Leasing meetings, take and circulate minutes, and follow up on action points.
- Maintain commercial advertisement listings and general knowledge of the retail leasing market.
- Provide confidential HR administration support, including recruitment, onboarding, and performance documentation.
- Manage diaries and coordinate internal/external meetings, including room bookings, video conferencing, and catering.
- Coordinate domestic and international travel within budget, including flights, accommodation, and transport logistics.
- Process invoices and assist with monthly credit card reconciliations.
- Monitor and maintain team requirements, including office supplies, services, equipment, and IT support.
- File and archive documents; assist staff and visitors with systems and office orientation.
- Collect, distribute, and post mail.

**Key Requirements**
- Certificate in secretarial/administration course preferred
- Experience in administration, team assistant or executive support positions
- Property experience including an understanding of leasing terminology an advantage
- Intermediate knowledge of Microsoft suite - Outlook, Word, PowerPoint and Excel
- Intermediate knowledge of Salesforce and Anaplan preferred
- High-level verbal and written communication skills
- Excellent attention to detail, including deadlines and commitments
- Self-motivated, highly organised and able to work effectively without close supervision
- Ability to maintain high levels of confidentiality and flexible with working hours when required

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