Leasing Assistant

2 weeks ago

Sydney, Australia QIC Limited Full time

**About the role**

Join QIC's Real Estate team in Sydney on a full-time basis as a Leasing Assistant. Working closely with the Leasing team, you will primarily be responsible for coordinating the lease proposal process on behalf of the Leasing Executives. Additionally, you’ll provide high-level administrative and executive support, contributing to the success of a dynamic and fast-paced team environment.

This role is covering a 12-month parental leave contract with an ideal start date of July 2025.

**Key Responsibilities**
- Prepare Letter of Offer (LOO) packages for Leasing Executives and transcribe agreed terms into Salesforce for deal submission.
- Complete tenancy remixes and maintain operational centre plans and development configurations.
- Prepare and distribute sales, management, and other reports; assist with correspondence, presentations, and documentation.
- Attend Leasing meetings, take and circulate minutes, and follow up on action points.
- Maintain commercial advertisement listings and general knowledge of the retail leasing market.
- Provide confidential HR administration support, including recruitment, onboarding, and performance documentation.
- Manage diaries and coordinate internal/external meetings, including room bookings, video conferencing, and catering.
- Coordinate domestic and international travel within budget, including flights, accommodation, and transport logistics.
- Process invoices and assist with monthly credit card reconciliations.
- Monitor and maintain team requirements, including office supplies, services, equipment, and IT support.
- File and archive documents; assist staff and visitors with systems and office orientation.
- Collect, distribute, and post mail.

**Key Requirements**
- Certificate in secretarial/administration course preferred
- Experience in administration, team assistant or executive support positions
- Property experience including an understanding of leasing terminology an advantage
- Intermediate knowledge of Microsoft suite - Outlook, Word, PowerPoint and Excel
- Intermediate knowledge of Salesforce and Anaplan preferred
- High-level verbal and written communication skills
- Excellent attention to detail, including deadlines and commitments
- Self-motivated, highly organised and able to work effectively without close supervision
- Ability to maintain high levels of confidentiality and flexible with working hours when required

  • Leasing Assistant

    6 hours ago

    Sydney, Australia Global Realty Full time

    **The Company** Global Realty is a real estate, under the Award Global Group, predominantly focused on property investment consulting, project sales & marketing, property management and property resales. Through strategic partnerships with CDMA and Metro Award, Global Realty is continuously expanding its suite of services to deliver a boutique experience...

  • Executive Assistant

    2 days ago

    Sydney, Australia Redpath Partners Full time

    Dual role - EA & Retail Lease Administration - Must have previous experience within a commerical / retail leasing team Redpath Partners have partnered with one of Australia's fastest growing diversified property funds. With a portfolio spanning across Retail, Office, Industrial, Build to Rent, and Healthcare. An opportunity has arisen for a dual role of...

  • Leasing Manager

    2 weeks ago

    Sydney, Australia Investa Full time

    Overview Here at Investa, we’re all about creating spaces that reflect how people work, live, and thrive today—and how they’ll want to do so in the future. For over 20 years, we’ve led the way in making positive change in Australia’s workplaces. We’re an Australian diversified real estate company with a recognised track-record of investment and...

  • Commercial Sales

    5 days ago

    Sydney, Australia sharonbennie Full time

    **COMMERCIAL SALES AND LEASING ASSISTANT** - **Up to $60K Package**: - **9:00am - 5:30pm, Monday - Friday**: - **Multi-award **agency**: - **Excellent team culture**: - **Career progression to stand alone Leasing/Sales** **Our Client**: Our client is a specialised commercial / industrial property group with outstanding reach across South Sydney and into...

  • Leasing Manager

    2 weeks ago

    Sydney, New South Wales, Australia Investa Full time

    OverviewHere at Investa, we're all about creating spaces that reflect how people work, live, and thrive today—and how they'll want to do so in the future. For over 20 years, we've led the way in making positive change in Australia's workplaces. We're an Australian diversified real estate company with a recognised track-record of investment and development...

  • Leasing Manager

    2 weeks ago

    Sydney, New South Wales, Australia Investa Full time

    OverviewHere at Investa, we're all about creating spaces that reflect how people work, live, and thrive today—and how they'll want to do so in the future. For over 20 years, we've led the way in making positive change in Australia's workplaces. We're an Australian diversified real estate company with a recognised track-record of investment and development...

  • Leasing Manager

    4 days ago

    Sydney, New South Wales, Australia HOME Full time $80,000 - $120,000 per year

    There is no place like HOMEHOME is reinventing how people rent in Australia.Inspired by the services of great hotels, HOME offers contemporary luxury living purposefully designed for renting. Featuring high-quality apartments, private onsite amenity, professionally managed services and community events programs, HOME fosters a strong sense of community and...

  • Lease Administrator

    4 days ago

    Sydney, Australia Dexus Full time

    Dexus (ASX: DXS) is a leading Australasian fully integrated real asset group, managing a high-quality Australasian real estate and infrastructure portfolio valued at $54.5 billion. We believe that the strength and quality of our relationships will always be central to our success and are deeply connected to our purpose: Unlock potential, create...

  • Lease Administrator

    2 weeks ago

    Sydney, Australia Cushman & Wakefield Full time

    **Job Title** Lease Administrator **Job Description Summary** We are seeking a motivated and detail-oriented Lease Administrator to support our Lease Administration team. If you have strong Excel skills and a passion for data management, we want to hear from you! **Key Responsibilities**: - Upload and manage lease documents and data in relevant...

  • Manager, Leasing

    7 days ago

    Sydney, Australia Dexus Full time

    Dexus (ASX: DXS) is a leading Australasian fully integrated real asset group, managing a high-quality Australasian real estate and infrastructure portfolio valued at $57.1 billion. We believe that the strength and quality of our relationships will always be central to our success and are deeply connected to our purpose: Unlock potential, create...