Office Administrator

**About us**:
ACE Recycling Group is a leading recycler in Australia, accredited under the Commonwealth National Product Stewardship Scheme for TVs and Computers (NTCRS), with full ISO 9001/14001, AS/NZS 5377, and R2v3 certifications. With our 6 nationwide recycling facilities in Sydney, Newcastle, Melbourne, and Brisbane, we are dedicated to making a positive impact on the environment and promoting sustainable practices. Be part of Australia’s recycling leader. Join our team to drive a greener future

**Job Title**:Office Administrator

**Job description**:
Record keeping and reporting
- Manage monthly inward recording
- Prepare and deliver external customer reports
- Handle monthly invoicing and financial reporting

General Administration
- Respond to customer and supplier queries and provide information as needed.
- Coordinate with various departments to provide operational support and ensure smooth daily operations.
- Work closely with the operations team to arrange daily work schedules and confirm delivery timelines.
- Assist with scheduling appointments, meetings, and travel arrangements.
- Support warehouse operations by managing services such as general waste, metal bin recycling, and gas supply.
- Perform general administrative tasks on an as-required basis.

Logistic Coordination
- Coordinate the logistics of incoming and outgoing shipments, ensuring accurate documentation and timely delivery
- Collaborate with suppliers, freight forwarders, and internal teams to manage and track shipments and deliveries
- Assist the logistics team in arranging freight for internal transfers and external collections
- Manage daily delivery and collection bookings

Accounting
- Process accounts payable and receivable
- Verify and record invoices using MYOB accounting software
- Prepare weekly payment schedules and ensure timely reconciliation of accounts with the general ledger
- Perform bank reconciliations and respond to queries related to accounts receivable and payable

**Qualification and experience**:

- Minimum 1 year experience in administration, accounting, or a similar role.
- Strong proficiency in MYOB or similar accounting software.
- Experience with payroll processing is highly desirable.
- Exceptional organisational and multitasking skills, with a keen eye for detail.
- Experience in logistics coordination or operations support is an advantage.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
- Ability to work independently and collaboratively in a team environment.
- Tertiary qualifications in business administration, accounting, or a related field are preferred but not mandatory

**What We Expect from You**
- A Mandarin speaker is preferred
- A proactive and solution-oriented mindset.
- A high level of professionalism and ability to handle confidential information.
- Strong interpersonal skills to liaise effectively with internal teams, suppliers, and clients.
- Adaptability and willingness to take on varied responsibilities in a growing business.
- Good attention to detail and reliability in ensuring accuracy of data.
- Works unsupervised, shows initiative and self-directed approach to managing competing deadlines and problem solving.

**Job Type**: Full time role Monday-Friday 08:00 am-04:00pm

**Job Types**: Full-time, Fixed term
Contract length: 12 months

Pay: $50,000.00 - $57,000.00 per year

Schedule:

- Day shift
- Monday to Friday

Supplementary Pay:

- Annual bonus
- Performance bonus

**Experience**:

- Payroll: 1 year (preferred)
- Administration: 1 year (preferred)
- Accounting: 1 year (preferred)
- Microsoft Excel: 1 year (preferred)
- MYOB: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

Expected Start Date: 02/01/2025