Facilities Admin Specialist

**Careers that Change Lives
**Medtronic has an exciting opportunity for a Facilities Admin Specialist to join our Facilities department in Brisbane. You will play a vital role in supporting the facility infrastructure and operations and being the primary liaison contact.

**A Day in the Life
**The Facilities Admin Specialist onsite role will manage the state office reception desk and facility infrastructure, general office administrative and provide support for Brisbane office. This is an exciting opportunity to be an integeral member of the team as an advisor, counsel to stakeholders and enhancing employee experience.

**Responsibilities Include**:

- Answer the telephone, greet and welcome company visitors and manage all the aspects of the front desk in a professional, friendly manner.
- Maintain state commercial office Facilities related information and systems.
- Manage state commercial office facilities activities - mail and parcel management, lockers, car parking, security management, contractor management.
- Organise catering for office meetings, training and events as required.
- Process office-related POs and invoices. Act as backup for these tasks if Facilities staff are on leave.
- Act as primary liaison for base building manager, maintenance vendors and Medtronic functional contacts (i.e. EHS, IT, Quality) for facility management and infrastructure related items.
- Perform light duty general office maintenance.
- Minor facilities projects.
- Order and maintaining stationery and office supplies, including for kitchen and other common facility areas.
- Provide facility orientation to new staff members and order personal protective equipment as needed for new staff.
- Manage distribution and retrieval of radiation monitoring badges for staff who require them.
- Act as a liaison between head office Quality and territory staff, providing communication and feedback to the ANZ Quality Management System for continuous Quality Improvement.
- Ensure and maintain stock room compliance (includes inbound and outbound of inventory and demo management) to Quality procedures and requirements based on ISO13485 and ANZ Quality Management System local requirements.
- Maintain methods of compliance of office to EHS and Quality requirements for biohazard returns and disposal, encouraging all staff to follow required procedures.
- Ensure a safe working environment in accordance with the relevant Occupational Health and Safety (OH&S) legislation.
- Emergency warden for state commercial office.
- Observe all health and safety policies and procedures and take all reasonable care that actions or omissions do not impact on the health and safety of others.
- Work within and actively promote Medtronic’s Mission, corporate strategies, policies, procedures and Code of Conduct.
- Comply with Medtronic’s Finance and Legal policies and procedures, respond to both Internal and External Audit enquiries in a timely manner, and ensure follow-up on Action Items to address Audit recommendations.
- Other adhoc duties as requested by management.

**Must Have**
- Bachelor's Degree with minimum of 2 years relevant experience
- Previous administration/facilities experience is required
- Excellent verbal and written communication skills and interpersonal skills
- Attention to detail
- Computer literacy including sound knowledge of the Microsoft Office software products
- Demonstrated effective matrix skills (across territories, functions and business units)
- Experience in pharmaceutical or medical devices industry is preferred
- Require to be office based

**About Medtronic
**Together, we can change healthcare worldwide. At Medtronic, we push the limits of what technology can do to help alleviate pain, restore health, and extend Life. We challenge ourselves and each other to make tomorrow better than yesterday. It is what makes this an exciting and rewarding place to be.