Executive Assistant to General Manager

1 week ago

Sydney, Australia Hatch Full time

** This role is at EY (not for Hatch)**

Hatch is supporting EY to find a great Executive Assistant to join their administration and administrative support team. Hatch exists to level the playing field for people as they discover a career that’s right for them. We model this in our hiring process for our partners like EY.

**About the role at EY**

As our Entry Level Executive Assistant, your experience in business communication will help you to build effective relationships with important stakeholders and senior leaders. You'll have autonomy and clear responsibilities, working in our friendly, collaborative environment. We are looking for an Entry-Level Executive Assistants with excellent problem-solving skills and the ability to prioritise shifting workloads in a rapidly changing industry.

**Your key responsibilities**
- Diary and calendar management
- Travel management both Domestic and International
- Expense processing, adhering to firm deadlines
- Meeting scheduling and logistics, including catering and meeting room reservations
- Data entry for our in-house client relationship management database
- Assistance with Event Management coordination and logistics
- Document management, including document creation, editing, proof reading as examples
- Various ad hoc administration duties such as organising company research, payment requisitions or organising business cards as examples

**Seniority**

**Junior** - A role for someone with some basic skills, good motivation and ability to learn. Typically 1-2 years of experience is required.

**Core Responsibilities**
- Diary Management - Track, manage, and prioritize the daily movements for business leaders to achieve the organization’s goals effectively
- Meeting Preparation - Ensure all meetings are hosted on time and efficiently by coordinating and preparing relevant technology, materials, and instructions in advance
- Stakeholder Management - Build and maintain positive and functional relationships with key stakeholders, to ensure the successful delivery of a project or goal

**Strengths**
- Social skills - Behaves and communicates effectively in different social situations and with a variety of different people
- Prioritization - Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions
- Problem solving - Identifies problems and develops logical solutions that address the problems

Hatch exists to level the playing field for people as they discover a career that’s right for them. We model this in our hiring process for our partners like EY.

We do not discriminate on the basis of gender identity, sexual orientation, cultural identity, disability, age, or any other non-merit factors. To put it simply, Hatch is for everyone.

**Salary**: $65,000.00 - $90,000.00 per hour

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