Executive Assistant

7 days ago

North Sydney, Australia VOCUS Full time

Thrive in a company with a great working culture
- Awesome employee benefits and a dynamic team environment
- Do It. Own It. Love It.

Our business is crazy about customers. We use disruptive thinking every day to deliver incredible experiences to our customers and teams. We empower our people to
**Do it. Own it. Love it**. and that’s why they choose to work for us. Here, it’s never just a job - we care about what we do and the impact we have, and that’s what connects us.

**About the role**
As an Executive Assistant, you’ll be partnering with two amazing Executives to provide them with administrative and organisational support within a rapidly changing environment. You’ll be assisting both the Chief Operating Officer and Chief Product Officer, and play a key part in supporting the objectives and values of the business.

Your key responsibilities in this role will include, but are not limited to:

- Producing communication, presentations, and reports; both of a general and confidential nature.
- Organising business appointments and travel arrangements.
- Answering calls, fielding inquires, managing requests and escalating urgent matters for the Executives prioritisation and/or attention.
- Managing scheduling/diaries and organising interstate/overseas travel.
- Communicating with the wider team of Executives, external Executive organisations, board members, internal teams, and customers.
- Coordinating the organisation of Executive level business functions.
- Providing support to the leadership teams who work with your Executive/s.
- Drafting, preparing and coordinating communication; including correspondence, reports, minutes and presentations; monitoring correspondence to ensure a prompt and accurate response.

**About success in this role**
Your stellar experience in providing support at the Executive level, mixed with your passion for organisation will be key in this role, as well as your ability to engage and influence a broad group of stakeholders/teams whilst keeping business best practice front of mind.

You’ll bring to this role:

- Previous experience in a similar role supporting and coordinating several Executives.
- Solid administration skills and understanding of key responsibilities.
- Strong relationship, communication, and influencing skills.
- Ability to work autonomously, employing initiative to find solutions, prioritise and exercise discretion.
- Proactive and flexible approach to carry out conflicting priorities.
- Robust Microsoft Office skills, including Work, Excel and PowerPoint.
- High attention to detail and service orientated.
- Resilient and proactive; above all amazing at what you do because you love it

**Vocus Vibes & Perks**
- Diverse team with supportive culture.
- Comprehensive ongoing training, support & development provided.
- Hybrid working arrangement - 2 days in the office, 3 days working from home per week.
- Generous discounts on power, gas, mobile and internet - reduce your bills Additional discounts to over 400 retailers.
- Leave offerings - anniversary leave, ability to purchase additional leave & paid superannuation contributions for parental leave.
- Study assistance - programs to excel your leading and development.
- Health & wellbeing - support and initiatives.

LI-VOC

LI-Hybrid

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