Personal Assistant

2 weeks ago

Sydney, Australia Expo Centric Full time

As the Personal Assistant you are responsible for providing comprehensive and proactive support to the Chief Executive Officer (CEO). This role requires exceptional research and organisational skills, discretion, and the ability to handle a wide range of responsibilities with efficiency and professionalism.

**Responsibilities**:
**Research and Analysis**:

- Conduct comprehensive research on a wide range of topics, including but not limited to travel destinations, market trends, and industry best practices.
- Specialise in destination research, considering factors such as climate, culture, safety, travel restrictions, and emerging trends.
- Prepare detailed reports, presentations, and summaries based on your research findings.
- Conduct in-depth research and data collection and analyse data from multiple sources to provide actionable insights and recommendations.

**Travel Coordination**:

- Arrange and manage travel itineraries, including flights, accommodation, ground transportation, and necessary travel documentation.
- Ensure travel plans are well-organised and optimised to minimise disruptions.
- Develop customised travel itineraries that align with the CEO’s preferences and interests, including a day-by-day breakdown of activities, accommodations, and transportation options.

**Travel Documentation**:

- Assist with passport, visa, and vaccination requirements, if necessary, and provide the CEO with necessary travel documents.

**Communication Management**:

- Facilitate effective communication between the CEO and internal/external stakeholders, including clients, senior executives, and employees.

**Financial Support**:

- Assist the CEO in tracking and managing expenses, processing invoices, preparing liquidations and reimbursements, and handling financial documentation.

**Event Coordination and Planning**:

- Help organise company-wide events, conferences, and corporate functions, as well as attend and support these events as needed.

**HR and Office Management**:

- Assist with day-to-day Office and HR functions and duties
- Assist with Staff onboarding, including managing building accesses, IT / Systems accesses and keeping equipment records.
- Assist in recruitment

**Other tasks as assigned by the CEO and Office and HR Manager.**

**Key Skills**:

- Bachelor’s degree in business administration, Management, or a related field is preferred.
- Proven experience (10+ years) as a Personal Assistant or in a similar executive support role, preferably supporting C-level foreign executives.
- Excellent communication skills, both verbal and written, with a keen eye for detail.
- Strong organisational and time management abilities, with the capability to multitask effectively and meet deadlines.
- Discretion and the ability to handle confidential and sensitive information with utmost integrity.
- Proactive and resourceful approach, with the capacity to anticipate needs and act independently.
- Excellent research skills and attention to detail.
- With 10+ years of experience in managing VVIPs, Politicians or CEOs
- Has travelled to other countries.
- Professional demeanour, adaptability, and the ability to maintain composure in high-pressure situations.
- A positive attitude, a strong work ethic, and the ability to work collaboratively with a diverse team.

  • Personal Assistant

    2 weeks ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $35 - $45 per hour + Superannuation - A fantastic opportunity for an organised individual to step into this Personal Assistant role! - Temp to Perm 12-month Maternity leave contract | Immediate availability highly desirable **What makes this company unique?**: Seize the opportunity to step into a coveted Personal Assistant...

  • Personal Assistant

    7 days ago

    Sydney, Australia Brix Projects Full time

    $70 - $75k + Super - Full Time Opportunity - Immediate Start Over the years, E-Tech Group has earned an enviable reputation for quality and service, in large part, due to the dedication and hard work of our employees. We are now seeking a Personal Assistant for our leading Construction Client based in Western Sydney. As a Personal Assistant you will be...

  • Personal Assistant

    4 days ago

    Sydney, New South Wales, Australia Perigon Group Full time

    Personal Assistant - Finance & AccountingJoin to apply for the Personal Assistant - Finance & Accounting role at Perigon GroupPersonal Assistant - Finance & Accounting1 day ago Be among the first 25 applicantsJoin to apply for the Personal Assistant - Finance & Accounting role at Perigon GroupAre you a highly organised professional with a solid background in...

  • Personal Assistant

    7 days ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $105,000 + Superannuation - Personal Assistant to a highly dynamic Managing Director - North Sydney Location **What makes this company unique?**: This company is well known in the development space, and they have solidified their position in the market with decades of proven experience under their belt. In an industry that...

  • Personal Assistant

    2 weeks ago

    Sydney, Australia Total Staff Solutions Full time

    Personal Assistant to the Dealer Principal - Represent a prestigious new car dealership - Dealership is located in the heart of Sydney's CBD - Monday-Friday with normal business hours - Salary $85k to $95k+ Super paid on top - Your own dedicated office - Not a WFH position **Our Client** We are recruiting for a prestigious new car dealership located in the...

  • Personal Assistant

    2 weeks ago

    Sydney, Australia Charterhouse Full time

    **1 x Personal Assistant** - **$110,000k package**: - **18 month contract**: - **Sydney, CBD - Hybrid working after initial period** Our client, a boutique Financial Services firm is seeking a Personal Assistant to join their team at their Sydney Office. This is a great learning opportunity and to support a Chief Executive Partner (CEP) We are looking...

  • Personal Assistant

    4 hours ago

    Sydney, Australia Ampersand Full time

    **Leading not-for-profit organisation**: - **A 1:1 PA role you can make your own**: - **Flexible, hybrid working options**: - **$90,000 + super + benefits + flexibility (WFH)** One of Australia's largest not-for-profit organisations is seeking a seasoned Personal Assistant to join their collaborative team. The Personal Assistant (PA) is responsible for...

  • Personal Assistant

    3 days ago

    Sydney, Australia Charterhouse Full time

    **$100k package**: - **Sydney CBD - Hybrid**: - **Great supportive team** My client is Australia’s is a leading advisory firm looking for a Personal Assistant to commence as soon as possible **Responsibilities, not limited to**: - Diary management - Preparation of client correspondence, submission documentation and presentations - Coordinate and...

  • Personal Assistant

    1 day ago

    Sydney, New South Wales, Australia beBeeCare Full time $40,000 - $70,000

    Assistance WorkerWe are seeking highly skilled Assistance Workers to join our team. As an Assistance Worker, you will have the opportunity to be part of a supportive environment that encourages professional and personal growth.About UsOur organisation has been supporting people with disabilities who need assistance for over 40 years.The RoleWe are currently...

  • Personal Assistant

    1 week ago

    Sydney, Australia Howden Group Holdings Full time

    Well-established global underwriting agency - Extensive range of employee benefits including, wellbeing, education support and more! - Make a difference at work and in the community About DUAL - Driven by a vision to be the world’s best underwriting business, DUAL has always taken a different approach to our industry peers._ Since our business was...