Facilities Coordinator

JLL supports the Whole You, personally and professionally.
Shaping the future of real estate for a better world.
At JLL, we see a Brighter Way forward for our clients, our people, our planet, and our communities. With over 200 years of real estate experience, we are, and always have been, in continual pursuit of brighter ways of working.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
**What this opportunity involves**:
As the Facilities Coordinator within the Emergency Management Team, you’ll support the broader Facilities and Operations team in the oversight of training, data updates as well as regulating important admin tools. Working closely with the Emergency Management Manager and Vendor Manager, you’ll play a critical role in ensuring the safety and compliance of our onsite teams.
**An Overview of the role**:
Work closely with the Emergency Management Manager and Vendor Manager
Make general inquiries of the vendor on behalf of the Emergency Management Team and Client
Assist with conducting and recording minutes of the Monthly Vendor Management Meeting and fortnightly Client meetings
Review and upload Vendor Monthly Performance Reports to the Client Portal
Assist the Emergency Management Manager with planning upcoming schedule or training changes, milk-runs, and site documentation upgrades
Assist the Emergency Management Manager with ad-hoc discussions and reporting as requested by the Client
Respond to site-based general inquiries on Training operations and diagrams
Create initial reactive requests and work orders to address issues raised by the Vendor and Client
Verify the contents of documents uploaded to the Corrigo portal
Create financial proposals and verify invoice data
Create regular schedules for training programs
Update schedule information in Corrigo
**Sounds like you? This is what we are looking for**:
Proactive with a keen eye for detail and the ability to balance multiple priorities while delivering outstanding customer service
Can-do attitude with proven ability to build and maintain relationships
Strategic thinker who can deal with ambiguity and solve complex problems effectively
Proficient in all Microsoft platforms
Ability to adapt quickly to changing environments
Knowledge of local occupational health and safety requirements, or willingness to learn
Strong communication skills, written and verbal
Strong budget management and financial analysis skills
**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings. JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are tod