Admin Officer

Job Description
- Admin Officer

**Req ID**:2835

**Posting Start Date**:07/05/2025

**Advertisement End Date**:07/06/2025

**Work Location**:The RMH Parkville (City campus)

The Royal Melbourne Hospital is one of Australia’s leading public healthcare providers. Join the team. Build a career. We are looking for a passionate and dedicated individual to join The Royal Melbourne Hospital.

**Administration Officer**
**The Royal Melbourne Hospital**
- Full-time Ongoing position, 80 hours per fortnight including ADO
- Provide administrative support to Anaesthesia Department and Pain Management
- Based in Parkville, with close transportation links

**About The Royal Melbourne Hospital**:
The **Royal Melbourne Hospital (RMH)** part of the Parkville Precinct and is one of Australia's leading public hospitals, providing a comprehensive range of specialist medical, surgical, and mental health services, as well as rehabilitation, aged care, specialist clinics and community programs.

The Administration Officer supports the Department of Anaesthesia and Pain Management at RMH, working closely with the senior leadership team, medical staff, and hospital departments. This role ensures smooth day-to-day operations through efficient administrative support, calendar coordination, document management, and communication across internal and external stakeholders.

**Benefits of working at RMH**:

- Salary packaging options, earn up to $12,000 tax free earnings
- 5 weeks annual leave plus monthly ADO’s for full time employees
- Discounted gyms and health centre access with Fitness Passport
- RMH prides ourselves on our Speaking Up for Safety Culture and our values - People First, Lead with Kindness and Excellence together

**About the role**:
HS1
- Provide general administrative support for the Department of Anaesthesia and assist in managing calendars for senior staff
- Serve as front-of-house receptionist, ensuring smooth office operations
- Prepare and distribute basic reports and correspondence for the Senior Leadership Team
- Assist with medical staff rostering, leave forms, and payment documentation
- Contribute to process improvements for administrative tasks and efficiency

HS2
- Manage higher-level administrative tasks, including complex calendar coordination and staff database management
- Handle recruitment activities such as processing contracts, contract variations, and assisting with interviews
- Support advanced roster administration, manage payments, and oversee compliance with leave and overtime policies
- Coordinate and manage educational events, preparing reports and handling logistics like catering and invitations
- Develop and maintain sophisticated document management systems, ensuring confidentiality and compliance with training/credentialing

**About you**:
Essential
- Strong customer service, communication, and interpersonal skills, with professional presentation and the ability to liaise effectively at all levels
- Proven administrative experience, attention to detail, and the ability to maintain confidentiality while meeting deadlines
- Strong background in data management
- Ability to work independently and within a team, demonstrating initiative, self-direction, and effective prioritization
- Proficiency in Microsoft Office (Excel, PowerPoint, Teams, Zoom) and the ability to escalate concerns and manage technical tasks

Desirable
- Knowledge of hospital IT systems (EPIC, FMIS and RosterOn)
- Experience in working in a hospital environment
- Knowledge of medical terminology

**Advertisement Contact (Name and phone)**:Ally Lam - 9342 7540