Administration/project Management Assistant

1 week ago

Brisbane, Australia CMW Geosciences Full time

CMW is a trans-Tasman Geotechnical Consultancy with 19 offices and over 300 employees throughout Australia and New Zealand. Our projects cover construction and civil engineering from larger long-term national roading projects to smaller residential developments.

CMW has maintained year-on-year growth since its establishment in 2012, and the Brisbane (Albion) office is looking to bring in an Administration / Project Management Assistant (PMA) to assist the busy project managers and field staff.

You'll belong to our Brisbane team of 60 and be connected to the wider administration team for support and training.

This role would be suitable for someone looking for an entry-level administration position. No prior experience is required; however, we are looking for someone who is organized, proactive, and personable. All further training will be provided.

**Responsibilities**
- Support and undertake activities related to the delivery of projects including.
- Format documents, including Word, Excel, PowerPoint, and PDF.
- Travel bookings and tracking
- Photocopying, scanning and binding on behalf of engineers.
- Assist the Geotechnical Team with sub-contractor coordination, management including tracking POs on behalf of the PMs;
- Tracking of project deliverables against schedules.
- Assist with the completion of project-related quality documentation.
- Maintaining all CMW vehicles, including but not limited to organizing registrations, repairs, and services, record keeping, and updating registers.
- Assist and support the Office Manager & team leaders in relation to quality and health and safety documentation.
- Assist the Office Manager & HSE Rep with HSE auditing; and
- Co-ordination of office events and meetings
- Minute taking for the Office Manager and Project Managers
- Any other reasonable tasks as directed by the Office Manager

**Qualification/Experience**

No formal qualifications are needed for this role; however, a strong knowledge of MS Office is required.

Experience or interest in Geotechnical Engineering is advantageous.

**Personal Attributes**
- Organised and able to able to prioritise tasks
- Hard working, energetic, sociable and well presented
- Personally committed to workplace safety
- Enthusiasm for innovative and practical solutions
- Excellent interpersonal skills
- Strong team player
- Clear, confident and articulate communicator
- Ability to think on your feet
- Able to meet deadlines and self-organise
- Strong organisational skills with high attention to detail
- Ability to multi-task, problem solve and work in a fast-paced office environment.

**Benefits**
- Additional Day Leave on Birthday
- Regular morning teas
- Weekly Friday drinks
- 37.5-hour work week with flexible start and finish times
- 20 days annual leave
- Career opportunities and support to progress within the company

and thats just the beginning.

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