Corporate Receptionist and Office Coordinator

5 days ago

Ultimo, Australia Charterhouse Full time

**Permanent role**:

- **Ultimo Location - Close to public transport**:

- **Seeking an experienced Receptionist/Office Coordinator to join a corporate head office.**:

- **Office based role - Monday-Friday 8:30am-4:30pm**:

- **ASAP Start**:

- **$65-70K + Super dependent on experience**:

- **1 day work from home per week once fully trained**

**About the role**:
As the Corporate Receptionist and Office Coordinator of a large Corporate Head Office within the Music Industry, you will be responsible for the day-to-day running of the front office/reception area whilst providing administrative support within a whole-office environment.

We are seeking highly organised, enthusiastic professionals with a strong and committed work ethic. You will be delivering an exceptional service to staff, clients, and visitors to the office.

**Duties in the role will include but not be limited to**:

- Meeting and greeting visitors/clients upon their arrival.
- Develop a general knowledge of the company’s business and customers.
- Setting up of meeting rooms & organising drinks/catering/events
- Organise and monitor couriers for pick-up and delivery, ensuring timely notification and distribution of incoming items.
- Provide technical support with IT equipment in meeting rooms for virtual meetings and conferences via Microsoft Teams
- Facilities coordination
- Process orders/invoices
- Oversee ordering of office supplies including but not limited to; fruit, milk, stationary, business cards, printing, catering requests etc
- Coordinate communal kitchen and meeting areas effectively.
- Event coordination and set up.
- Arrange corporate gifting as required for anniversaries, birthdays, and promotions.
- Manage access passes and parking allocations.
- Take on the role of first aid and fire warded in line with company procedures.
- Assist the administration team with general administration duties on an adhoc basis.

**About you**:

- Exceptional attitude, immaculate presentation, communication, and interpersonal skills are key to success in this role.
- At least 3+ years Corporate Reception / Front of House experience.
- Attention to detail and strong problem-solving skills.
- Ability to self-manage and work well under pressure.
- Efficient and competent in Microsoft Office suite

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