Office Allrounder

2 weeks ago

Melbourne, Australia Talent Right Full time

About Us
With 20 years of experience delivering intelligent environments for Australia’s most reputable healthcare organisations, Calibre Interiors work closely with businesses to create compelling, beautiful spaces that deliver superior outcomes.
About the role
The Administration & Customer Service officer will be an experienced and dynamic individual who will provide comprehensive customer service and administrative support. Responsibilities include, but not limited to:

- Maintains and updates the CRM system to ensure accurate customer information.
- Handles all aspects of travel booking for the company.
- Assists with Xero software operations and various accounts-related tasks.
- Manages accounts receivable, including tracking payments and following up on overdue balances.
- Manages office tasks such as printing contracts, sourcing supplies, and assisting with HR matters.
- Sets appointments and manages the calendar for designated individuals.
- Welcomes visitors, answers calls, and handles general inquiries.
- Ensures OHS compliance, organizes folders, and sets up signage for site preparation.
- Assists in managing the marketing calendar and coordinating marketing activities.

**Requirements**:
**To be successful, you require the following skills**:

- Experience in an Administration based role for at least 2+ years
- Xero, Hubspot, Procore experience is a plus
- Customer/client-facing experience of at least 2+ years
- Advanced telephone and clerical skills
- Microsoft office suite experience. Intermediate to advanced.
- Demonstrates a high level of written and verbal communication and interpersonal skills
- General pro-active approach to work and the ability to work efficiently in a dynamic and fast-paced office.
- Work autonomously with limited supervision in a small team.
- Strong attention to detail.
- Ability to multi-task.

**Benefits**:
Be part of a rapidly growing and structured family business with solid values and enjoy:

- The salary package of: $60,000 - $80,000 + Super
- Dynamic and supportive team environment
- Engagement within a thriving business

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