Receptionist

2 weeks ago

Sydney, Australia KordaMentha Full time

Job Title
Receptionist - Sydney
Job Location
Sydney
Division
Practice Management - Office Support
Description
KordaMentha is an advisory and investment firm that helps clients to grow, protect and recover value. We have a team of almost 400 specialists across Asia-Pacific with diverse backgrounds - in finance and real estate through to agriculture, law enforcement and the c-suite. Specialists who combine their unique skills and experiences to deliver fresh solutions to the region's most complex commercial challenges._

**The Opportunity**

**About the Position**
- To provide a complete reception service for the KordaMentha Sydney office
- Take full ownership and management of front of house, including maintenance and cleaning.
- To provide direct assistance to all KordaMentha personnel in particular the Sydney Office Support Team in the areas of general office administration and maintaining the office to a high standard.
- Provide administrative support for all staff in a timely manner.

**Duties and Responsibilities**
- Open reception, including forwarding electronic faxes, distributing newspapers, putting away fruit/milk, clearing dishwashers and ensuring kitchens are clean
- Answer incoming calls as primary responsibility, on forwarding calls to correct staff member and taking detailed messages where required
- Greet and announce visitors and clients, contacting Executive Assistants direct for meetings involving Partner/Director Group
- Open and date-stamp incoming correspondence and distribute by approximately 11.00am as per company mail policy
- Check incoming electronic fax mailbox
- Organise outgoing courier bookings through online suppliers and promptly notifying staff of courier delivery arrivals and distribution of same
- Co-ordinate boardroom and meeting room bookings and refreshments as required
- Label, frank and post outgoing mail by 3.45pm each day. Contact MP if mail to be collected
- Lunch break to be taken at 12.00pm to 1.00pm each day
- Assist Executive Assistants with marketing functions set up and catering deliveries, including regular internal boardroom meetings
- Responsible for reporting front of house maintenance matters and escalating to Executive Officer Manager as required
- Manager security card process and reconciliation in liaison with Charter Hall

**About you**
- Previous experience as a receptionist in a professional services envrionment
- PC literate including Intermediate Microsoft Office (Word, Microsoft Excel, PowerPoint and Outlook).
- Excellent telephone manner.
- Well presented.
- Strong verbal, interpersonal and communication skills.
- Ability to interact in a professional manner at all times.
- Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.
- Client service oriented.
- Ability to manage areas of responsibility and take initiative.
- Ability to work independently as well as part of a busy and dynamic team.
- Desire to take ownership of tasks assigned.
- Accurate spelling and typing.
- Attention to detail.
- Ability to adopt a 'hands on' approach.

If you would like to join the dynamic team at KordaMentha please APPLY NOW

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