Executive Assistant

Job Title

- Executive Assistant - Insurance

- Role

- Legal Secretary/Assistant

- Expertise

- Legal Secretary/Assistant

- Job Location

- Perth

- Description

**The Opportunity**

Clyde & Co has a fantastic opportunity for a proactive, organised and forward-thinking Executive Assistant to provide senior support to our senior Insurance Partner, Tim Searle.

As the right-hand person assisting the Partner to effectively manage their practice, you will have a positive, solution focused attitude and enjoy taking ownership and initiative. You will proactively stay one step ahead so they can focus on the legal work, whilst you drive the operations and support side.

The team where this role sits, are sociable and friendly. The nature and size of the team mean that you will be involved in all aspects of the matter lifecycle and you will make a significant contribution to the practice.

**Key responsibilities**

As an Executive Assistant at Clyde's you will provide a range of executive, secretarial and administrative support across a variety of complex issues to support the Partner to achieve client and organisational objectives.

You will use your strong legal support background, forward thinking approach and initiative as you take on responsibility for the following:

- Executive level one on one support with a Senior Partner
- Superior time management to complete tasks efficiently
- Diary management, including organising internal and external client meetings and arranging flights and accommodation
- Act as the Partner's point of contact, analyse and assess requests in order to prioritise matters to facilitate the optimal use of the Partner's time
- Prepare, coordinate and review high level communication including correspondence and advices
- Manage competing priorities and provide consistently high levels of support, given heavy workloads, short deadlines, and the need to maintain confidentiality and act with discretion
- Monthly billing, including ensuring that client SLA's and specific billing requirements are followed
- Attending to client and matter queries, including managing the process of opening new clients and matters, through to closure of a matter
- Capturing and recording fee earner business development activities and liaising with clients
- Ability to develop excellent working relationships with external/ internal clients
- All other ad hoc duties as required.

Client and matter
- Attending to client and matter queries
- Assisting lawyers with various paralegal tasks including drafting of Court documents and attending to Court e-filing
- Downloading subpoena packets and saving as per naming guidelines
- Liaise with internal and external clients, assisting with queries and directing as appropriate providing a professional and friendly level of service at all times
- Assisting with the preparation of court documents which includes labelling, indexing, preparing files, briefs to counsel, court bundles and bibles
- Liaising with third parties (booking in IMO assessments, chasing responses to Court docs etc).

Finance
- Process third party invoices and disbursements
- Compile and prepare fee earner expenses
- Timesheet management using the firm's time management system, Intapp Time
- Provide assistance with the preparation of client reports.

Business Development
- Maintain and update client contact lists and enter fee earner business development activities in the firm's client contact database, InterAction.

**Essential skills and experience**
- 3 years' legal admin or professional services experience
- Superior attention to detail
- High level of professionalism and service excellence with clear and concise communication
- Flexibility to work autonomously and as part of a team environment
- Experience with Elite 3E and iManage will be highly regarded
- A positive attitude to work, and an adaptable and collaborative approach
- Ability to perform to a high standard in a large volume Insurance practice.

**How we will support you**

Clyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.

The following competencies are used to inform all aspects across Business Services career development. They vary across levels and different business areas and fall under the following areas:

- Technical Excellence
- People and Team
- Client/Stakeholder Relationships
- Service Delivery and Commercial Awareness
- Personal Effectiveness.

**About Clyde & Co in the Asia Pacific Region**

Clyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses opera