Administrative Officer

1 week ago

Springvale, Australia St Joseph's School Full time

**Role Description/Criteria**

**Selection Criteria**:
Previous experience in administration, finance and client service; ideally in a school setting.

Well-developed organising, planning and coordination skills including the ability to prioritise tasks and to handle multiple demands effectively, efficiently and calmly.

High proficiency in Microsoft Office including:
a. Word, Excel and PowerPoint

c. competent in Intranet and Internet

Excellent communication skills including:
a. the capacity to communicate effectively within the school and external agencies

b. demonstrated ability to work as part of a team

c. excellent telephone manner

d. empathy toward children and families.

High attention to detail and the ability to multitask; setting timelines and meeting deadlines.

Demonstrated ability to maintain confidentiality of sensitive confidential information.

A commitment to the ethos, values and mission of Catholic education.

Work with ICON MACS Shared Services Centre and MACS Business Manager to complete all tasks.

Ability to participate in ongoing professional development.

**Qualifications,**

**Skills & Experience**:
Experience in school or administrative systems an advantage.

Current First Aid certificate and Working with Children's Check.

Appropriate certificates or diplomas of business or accounting.

**In a team environment a range of duties may include**:
1. Suppport the financial management of the school.

2. Receive and reciept money.

3. Undertake dealings with families on all fee queries and payment terms.

4. Be responsible for payment of accounts received by the school.

5. Processing the school credit card.

6.Collect school fees and charges and maintain appropriate records.

7. If required assist with the collating, completing and organising of information relating to suppliers, bank accounts, invoices and census data for processing by Shared Service Centre (SSC).

8. If required assist with uploading payments to the school bank account.

9. Assist the Shared Service Centre on any requests for information or clarification.

10. Understand and keep abreast re updates of the MACS Finance Procedures Manual and ensure procedures are followed throughout the year to ensure efficient annual audit process.

11. Front reception duties as required.

12. Administer Sick Bay and First Aid for students as required.

13. Attend ICON Workshops and ongoing training.

14. Attend/participate in other mandated training/updates e.g., CPR, Child Safety.

15. Assist daily with student attendance records.

15. Other duties as directed by the Principal.

This position is classified under the CEMEA 2022 as Education Support Salaries - Category B. Salary pro rata commensurate with relevant skills and experience. Superannuation contribution in accordance with Superannuation Guarantee Legislation is in addition to this salary payment.

**Application Procedure**:
**Details**:
**Address**:33 St John's Avenue
Springvale

**Phone**:9546 8223

**Principal**:Mr Chris O'Connell

**Applications Close**:22/11/2024

**Position**: Education Support Employee

**Type**:Ongoing

**Hours per Week**:Part-time

Child-Safety-Code-of-Conduct-v2-0-2022.pdf Child-Safety-and-Wellbeing-Policy-v2-0-2022.pdf

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