Procurement Administrator

2 weeks ago

Perth, Australia Albemarle Corporation Full time

Are you inspired by “what’s next”? So are we.

When you join the Albemarle team, you contribute to a better tomorrow. You will play a role in powering many of the world’s largest and most critical industries, from energy and communications to transportation and electronics. We are putting innovation to work to improve people’s lives and we want YOU to be a part of it.

**Job Description**:
The Position

Reporting to the Senior Project Procurement Manager / Senior Capital Contract Manager, this role will be a member of the Contracts & Procurement team. The role will work closely within the Contract & Procurement team alongside the Finance & Project Controls teams to deliver administrative support primarily for the output of facilitating payment processing across a wide range of products and services that contribute to the construction, safety, quality, reliability, and profitability of the Kemerton Expansion Project.

The role requires active engagement with both internal and external stakeholders to efficiently facilitate payment processing, including ongoing review to identify opportunities for improvement.

Key Responsibilities
- Receipt approved invoices/claims for payment in alignment with existing processes.
- Primary point of contact for internal stakeholders for claims management.
- Assist Contract Administrators in verification of claims.
- Effectively communicate with internal and external stakeholders relating to the status of invoices and claims.
- Identify and document risks relating to the processing of invoices and claims.
- Identify and document opportunities for improvement relating to the processing of invoices and claims.
- Maintain documentation relating to the processing of invoices and claims.
- Proactively resolve and communicate issues relating to the processing of invoices and claims with the support of the Contracts, Finance & Project Controls team.
- Updating systems to ensure contract spend matches approved commitments.
- Administer a pipeline of new and expiring contracts to ensure that contracts are in place when required and do not lapse.
- Maintain bank guarantees, insurances and invoices registers.
- Correspondence with suppliers on bank guarantees, insurances and invoices.
- Assist with pre-qualification process for new vendors.
- Maintain contract folders and report exceptions.
- General procurement and contract administration functions as required.
- In all activities, act ethically and within company policies and procedures.

Work Experience / Technical Skill Requirements
- Minimum 2 - 3 years contracting / procurement experience
- Experience in a capital projects environment preferred
- Demonstrated experience working in a construction, manufacturing, industrial, chemical, or other relevant industry
- SAP experience preferred
- Intermediate / Advanced MS Word, Excel, PowerPoint
- Excellent time management & multi-tasking skills
- Strong verbal and written communication skills
- Excellent problem-solving capability
- Demonstrated ability to work continuously under pressure
- Ability to work effectively in a cross-functional, team-oriented environment.

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