Leasing and Marketing Assistant

2 weeks ago

East Perth, Australia Tuan Sing Holdings Limited Full time

**Leasing Scope**
- Strengthen relationships with a variety of internal stakeholders and external stakeholders including tenants, property valuers and other consultants and coordinate with them to ensure an accurate and timely response to queries and information requests.
- Track leasing documents (Assignments, Subleases, Offers, LOI's, Leases, Deposits), obtaining Landlord signatures, and obtain Tenant Signatures.
- Regularly compiles leasing data and stays up-to-date and communicate the current commercial retail Leasing market.
- Develop and Implement office administrative process and procedures: Acknowledge needs of department and improve streamlining of work-flow by creating best practices. Communicate and direct these changes to department and involved departments.
- Assist in leasing matters including writing Letter of Offers / Heads of Agreement / Disclosure Statement for Leasing Manager if needed.
- Manage Internal System - schedule updates, ensuring monthly and quarterly uploads are completed accurately, streamlining data, omitting redundancy information. Update the tenant database (MRI) with contract changes, information variations and insurance details and generate reports for rent reviews, billing reports.
- Assist on Leasing enquiries from time to time.
- Work with Accounts to ensure Lease charges are accurately charged
- Prepare Leasing minutes/meeting note if required
- Filing - organize, scan and maintain filing systems

**Marketing Scope**
- Support Leasing marketing campaigns and initiatives, monitor updates to App and Website.
- Working in partnership with the internal and external creative team, develop creative briefs and guide creative direction to meet objectives for all advertising and public-facing communications, including print and digital assets i.e Leasing brochure, Website, Facebook, LinkedIn etc
- Manage content and updates for customer, community and internal touch points, establishing budget guidelines, identifying and co-ordinating future marketing events, documenting business processes, and providing advertising support for both Retail and Office long term marketing campaigns
- Gather customer and market insights to inform outreach strategies, increase customer conversions, and generate more qualified leads

Job Requirements:

- 1 - 2 years’ experience in a Property Management/Real Estate Industry
- Strong administrative and organisation skills
- Good communication and interpersonal skills (both written and oral).
- Possesses initiative and drive
- Experience in coordinating and liaising closely with external stakeholders and agencies
- Build strong relationships and rapport with tenants, partners and vendors.

**Job Types**: Full-time, Permanent

**Salary**: From $45,000.00 per year

Schedule:

- 8 hour shift
- Day shift

Supplemental pay types:

- Performance bonus

Ability to commute/relocate:

- East Perth, WA 6004: Reliably commute or planning to relocate before starting work (preferred)

Work Authorisation:

- Australia (required)

Work Location: In person

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