Logistics Administrator

7 days ago

South Yarra, Australia Scanlan Theodore Full time

**About us**:
Scanlan Theodore utilises superior fabrics and artisan techniques, moulding these timeless foundations with a contemporary perspective. Refined aesthetics and continued innovation are reflected through every asset of the brand, seasonal collections, customer experience, and culture.

The brand is in search of passionate, dynamic, and inspiring leaders who strive to be value-driven, and support core strategies for the development, growth, and shared vision of the company.

**Job Purpose**:
The Logistics Administrator is responsible for entering and maintaining shipping, logistics and warehouse data for Scanlan Theodore, using database software system, AP21 and Excel.

**Job Objectives**:

- Receipt goods into AP21.
- Process invoices and purchase orders.
- Liaise with and support Accounts Department and Digital Team when required.
- Generate Advanced Shipping Notice and create invoices for product orders sent to the USA from international suppliers and Scanlan Theodore warehouse.
- Maintain and update customs data for international shipping into databases.
- Update shipment costings into AP21 upon confirmation of inbound freight charges to ensure accuracy of records.
- Together with the Inventory Coordinator, establish and implement best practices for receipting and allocations.
- Create, maintain and update shipping delivery schedules.
- Record Import Duty for shipments for Duty Drawback claims.
- Maintain stock integrity at head office warehouses, ensuring SOH is accurate; participate in weekly, bi-annual and ad-hoc warehouse stocktakes.
- Investigate transfer errors, maintain stock movement and track toll reports.
- Monitor sales orders and follow processes to clear and ensure all stock is utilized.
- Support and update production team with freight costings, calculations and estimations.
- Track freight and import duty costings based on Freight Forwarder invoices.
- Build and maintain strong relationships with key internal and external stakeholders.
- Support internal departments with logistics-based queries as required.
- Ensure work is performed within the framework of Scanlan Theodore’s policies and procedures and relevant legislative requirements.
- Participate in regular meetings, performance appraisal and training as required.
- 1-2 years of administration experience; within logistics field would be highly regarded.
- Excellent attention to detail.
- Solid time management and organisational skills.
- Strong written and verbal communication skills.
- Ability to work both autonomously and within a team.
- Experience with AP21 or similar retail solutions software.
- Proficiency with Microsoft Office programs.
- Satisfactory completion of safety screening, including a National Police Check, current Drivers License and the right to work in Australia.

Prior to commencing employment in this position, you will need to provide two references.

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