Team Assistant

4 days ago

Greater Adelaide SA, Australia Codan Limited Full time

Date: 18 Jun 2025
- Location: Australia, Adelaide, AU

**About us**
- Minelab is a technology company that creates world-leading metal detectors to help humanitarian organisations clear landmines, gold prospectors find life-changing gold nuggets, and historians to recover lost relics. We have a culture of innovation which makes us leaders in bringing new technology to customers across the globe. We make everything ourselves; creative design and detailed engineering are the lifeblood of developing new products at Minelab.

**What will you be doing?**
- This position requires a highly self-motivated individual who can operate with a strong degree of autonomy and exceptional attention to detail. You will provide proactive, timely, and solutions-focused support to the team, contributing to efficient and seamless operations. Professional and precise communication with internal and external stakeholders is essential, as is the ability to manage sensitive information with the utmost discretion and maintain a consistently high level of confidentiality.

**Key Responsibilities**:

- Provide proactive administrative support to ensure smooth team operations
- Coordinate domestic and international travel arrangements
- Support visiting global staff with local logistics and office arrangements
- Maintain marketing material inventory and coordinate reorders
- Draft, edit, and format documents, reports, and presentations
- Collect and consolidate data for ESG and compliance reporting
- Process invoices, manage Capex requests, and handle expense reporting for key staff
- Coordinate domestic and international travel arrangements
- Organise meetings, events, and conference calls, including logistics and catering
- Prepare agendas, take minutes, and follow up on action items
- Set up meeting rooms and manage AV and hospitality needs for visitors

**About You**
- We’re looking for a highly organised and proactive individual who thrives in a fast-paced environment and takes pride in delivering high-quality support. You’ll bring strong attention to detail, excellent communication skills, and the ability to manage multiple priorities with efficiency and professionalism. Confident working both independently and as part of a team, you’ll be solutions-focused, adaptable, and committed to supporting the success of those around you.

**Role Details**
- Part-time: 25 hours per week
- Flexibility to distribute hours over 3-4 days to ensure seamless support for overseas stakeholders.

**Benefits and Culture**

Our culture is supportive and collaborative. You will be part of a multidisciplinary team where we share our ideas and innovation is strongly encouraged. We are looking for someone with genuine passion and can-do attitude for what they do.

Our Head office is located in Mawson Lakes offering a spacious, modern facility, free secure onsite parking, easy access via public transport, and an onsite subsidised café. We also have recreational facilities including a gym, basketball and tennis court, as well as various game tables. Additionally, our staff are provided flexibility to meet the demands of family life, a child-friendly parenting room, and a variety of staff events to connect with colleagues across the Codan Group.

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