Legal Secretary

Department of Justice
Tasmania Legal Aid

Applications must be submitted by Sunday 13 October, 2024 11:55 PM

**Position details**:
**Applications close**:

- Sunday 13 October, 2024 11:55 PM AEST**Award/Classification**:

- Tasmanian State Service Award - General Stream Band 2**Salary**:

- $64,821.00 to $69,764.00 pro rata, per annum**Employment type**:

- Permanent, part-time**Region**:

- Various**Location**:

- Hobart or Launceston**Job description**:

- The position - provides a high level of secretarial and administrative support to Legal Practitioners within Tasmania Legal Aid;
- co-ordinates an efficient flow of information in documention, electronic and face-to-face communications on behalf of Tasmania Legal Aid’s to clients, practitioners, courts; registries and any other agency as may be required from time to time;
- maintains current knowledge of changes to Court procedures.The Department of Justice supports reasonable adjustment requests in any stage of the assessment process to remove barriers and facilitate full participation in all aspects of employment for applicants with disability. If you have individual requirements that need to be accommodated in order to participate in an interview or recruitment activity, please inform the contact listed at the end of this vacancy.

We are a diverse and inclusive workplace and understand the importance of flexible working arrangements. Talk to us about how this could work for you.

**Hours per fortnight**:
36.75 hours per fortnight - flexible options available.

**Location**:
Hobart or Launceston.

**Duties**:

- Co-ordinate secretarial and administrative functions for Legal Practitioners to ensure best practice delivery of services to clients.
- Be the first point of contact between Legal Practitioners and clients, members of the public, legal profession and staff in other government agencies and instrumentalities, and receive all mail and incoming telephone calls on behalf of Tasmania Legal Aid’s in-house legal practice.
- Provide secretarial and administrative support including:
- the maintenance of Legal Practitioners' files within the relevant computer systems including, resubmit systems, diary and any other systems used for support of the in-house legal practice;
- produce and process confidential documents and correspondence using a broad range of computer software, audio equipment and word processing systems.
- At the direction of the relevant Manager, perform such other secretarial or administrative functions in appropriate areas of Tasmania Legal Aid as required.

**How to apply**:
To apply, please provide a Short Form Application which is a 1-2 page covering letter outlining your experience, skills and knowledge as they relate to the Statement of Duties, and a copy of your current Resumé/CV. We do not require a separate statement addressing the selection criteria.

Refer to the 'Information for Applicants (DOJ)' document for further information. Please note, attachments must be in Microsoft Word or PDF format.

**For more information**:
Anne-Marie Kerr
Acting Associate Director - Civil Law
Phone: (03) 6236 8000

**Reasonable Adjustment Queries**:
Organisational Development and Design Team
(03) 6165 7603