Administrative Officer

The Team:
Surgical and Perioperative Services administrative teams engage in a wide range of duties and offer plenty of opportunity for professional development and growth. Our stream promotes a positive working environment and has been actively working towards embedding a problem solving and can-do attitude culture. We are seeking applicants who have the ability to demonstrate initiative, positive and enthusiastic attitude, multitasking tasking skills, and the ability to work both autonomously independently and as part of a team. The successful applicant will primarily liaise with internal stakeholders such as executives and a wide range of hospital staff. Duties include, however are not limited to:

• Utilising Microsoft packages
• Utilising software such as iPM, DMR and PageUp
• Co-ordinating shared mailboxes
• Co-ordinating and tracking complaints
• Diary management
• Progressing payroll
• Meeting preparation and minute taking

Within Surgical and Perioperative Services, we promote productivity in conjunction with upskilling of staff to enable progression within the stream.

The Role:
Provide high-level secretarial and administrative support for Surgical and Perioperative Services, including the management of non-clinical, financial and administrative information.

Support the day to day running of Surgical and Perioperative Services and ensure the efficient flow of information and correspondence relating to the activities of the Department.

Coordinate, and assist in the delivery of, a wide range of administrative services within the Surgical and Perioperative Services areas.

Take responsibility for work assignments and provide operational, administrative and project support and coordination as directed by the Nursing and Clinical Directors of Surgical and Perioperative Services.

You will need:

• Sound knowledge and experience of administrative practices and the utilisation of contemporary computer applications together with high-level minute taking and meeting organisation skills.
• High-level written and verbal communication skills including the ability to liaise with a wide range of internal and external clients in a sensitive and confidential manner with an understanding of the legal requirements relating to confidentiality.
• Demonstrated ability to organise, set priorities and meet deadlines together with a demonstrated capacity to handle a number of tasks concurrently in a demanding work environment.
• Provide high-level administrative support to Nursing and Clinical Directors of Surgical and Perioperative Services, including the provision of a high-level reception service for the area, ensuring sensitive and confidential handling of both routine and more complex enquiries.
• Assist with basic research and coordinate background notes, briefing material and other information for Directors of Surgical and Perioperative Services by ensuring timely and confidential handling of routine ministerial correspondence and complex documentation.

Note: - Please refer to the Statement of Duties for all the selection criteria of this position to address in your application.

Details of appointment:
Permanent part time, day worker position, working 60.8 hours per fortnight, commencing as soon as possible.

• notwithstanding hours to be negotiated with the successful applicant.

Applicants should note that, for a period of twelve months from the date of publication, this selection process may be used to fill subsequent or similar full time, part time, and casual vacancies.

Salary:
$73,811 to $79,779 per annum (Pro rata). Our Employer 12% superannuation contribution is on top of this amount.

• Salary range is in accordance with Public Sector Unions Wages Agreement 2022.

Salary Packaging:
You'll have access to salary package a range of benefits including living expenses up to $9,010 + $2,650 in meal entertainment each FBT year + other benefits if eligible.

Benefits available to eligible candidates:

• Professional development and accelerated pathways.
• A range of leave entitlements, including study leave and Professional Development Support.
• Fitness Passport – You, and your family can access 40+ fitness facilities across Tasmania for just $14.50 per week per person, or $28.05 for a family.

More information about our Employee Benefits can be found here

Download the Statement of Duties and any Associated Documents
We encourage you to review the Statement of Duties, Applicant Guide, prior to applying for an overview of the duties, program, selection process and application guidance.

Statement of Duties:

• 508392, Administrative Officer Band 3 (October 2024) CSU

Application Guide:

• Department of Health - Applicant Guide Sep

How to apply:
Apply Online. Please click the "Apply" button on this screen to ensure that important questions about you are answered.

You will be prompted to complete a 1-2 page application detailing your experience, skills and knowledge as they relate to the attached Statement of Duties. A separate statement addressing the selection criteria in the Statement of Duties is not required.

• applications from Recruitment agencies will not be accepted for this role

For more information:
Applicants who require further information are encouraged to contact the Contact person for detailed information about the vacancy.

Nadia Jarman

Office Manager - Surgical and Perioperative Services

What it is like working at the Department of Health?
Compassion, Accountability, Respect, Excellent are the key values to work in Department of Health. Listen to some of the lived experiences from within the department through some of our wonderful staff and hear about their journey in relocating to Tasmania

Make It Tasmania | Move for a great lifestyle

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Respecting diversity is the foundation of everything that Department of Health do. This allows us to instil trust and collaborate through honest and fair communication and helps cultivate an environment of growth and innovation. We strongly encourage applicants from key communities including Aboriginal and Torres Strait Islanders, LGBTIQA+ people, and people living with disabilities.