Aps 4 Executive Assistant/project Officer

This job is a contact position with the possibility for extension, supporting a Director in Hobart and a Branch Manager in Canberra
- 6 months non ongoing opportunity.
- Hybrid working arrangements
- Based in Hobart

**To be eligible, you must**:

- Be able and willing to obtain and maintain national police check
- Hold an Australian Citizenship
- Be vaccinated against covid-19

**Job requirements**:

- Previous experience in similar support roles is essential
- Experience within Government sector is highly regarded
- Strong ability to pick up new internal systems
- A background or experience in marketing highly regarded
- Previous experience working in Administration positions
- Strong computer experience, word/excel/outlook

**The key responsibilities of this role**:

- Complex diary management
- Coordinating meetings with internal and external stakeholders
- Preparing and/or quality assuring general correspondence and less complex documentation in accordance with departmental guidelines
- Initiating and ordering supplies and equipment, processing accounts for payment and coordinating, collecting and analyzing information for monitoring purposes
- Organizing, scheduling, and coordinating all travel arrangements, accommodation and supporting documentation
- Undertaking less complex research for the department
- Undertaking filing and records management functions ensuring records are accurate, complete and are managed in accordance with departmental policy
- Provide support for project activities including developing and refining documentation, engaging with stakeholders, coordinating workshops and meetings, developing communication material
- Provide support for financial management activities including processing invoices, managing accruals and updating finance reports

[10:55 am] Taylor Gotovac

**APS 4 EXECUTIVE ASSISTANT/PROJECT OFFICER**

We are looking for new talent for our client to fulfill a dynamic, EA/Project officer opportunity. This Federal Government Agency is searching for someone with administrative/executive assistant skills. This job is a contact position with the possibility for extension, supporting a Director in Hobart and a Branch Manager in Canberra.
- 6 months non ongoing opportunity.
- Hybrid working arrangements
- Based in Hobart

**To be eligible, you must**:

- Be able and willing to obtain and maintain national police check
- Hold an Australian Citizenship
- Be vaccinated against covid-19

**The key responsibilities of this role**:

- Complex diary management
- Coordinating meetings with internal and external stakeholders
- Preparing and/or quality assuring general correspondence and less complex documentation in accordance with departmental guidelines
- Initiating and ordering supplies and equipment, processing accounts for payment and coordinating, collecting and analyzing information for monitoring purposes
- Organizing, scheduling, and coordinating all travel arrangements, accommodation and supporting documentation
- Undertaking less complex research for the department
- Undertaking filing and records management functions ensuring records are accurate, complete and are managed in accordance with departmental policy
- Provide support for project activities including developing and refining documentation, engaging with stakeholders, coordinating workshops and meetings, developing communication material
- Provide support for financial management activities including processing invoices, managing accruals and updating finance reports

**Job requirements**:

- Previous experience in similar support roles is essential
- Experience within Government sector is highly regarded
- Strong ability to pick up new internal systems
- A background or experience in marketing highly regarded
- Previous experience working in Administration positions
- Strong computer experience, word/excel/outlook

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