Executive Services Officer, North Coast Regional

2 days ago

Moreton Bay, Australia Education Full time

**About the Role**:
As the Executive Services Officer you will have responsibility for the following
- Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls.
- Take minutes of meetings and distribute to attendees, coordinate room bookings and functions, and organise and provide support to conferences.
- Coordinate and organise travel and accommodation.
- Provide advice regarding office administrative procedures, provide word processing services and produce advanced desktop published documents.
- Assist in preparation and monitoring of budgets, and administer ordering and payment procedures.
- Use spreadsheets and databases such as administration, human resources, the TSS (The Solution Series) system, and the financial management Systems Applications Products (SAP) system, to process information and produce reports.
- Maintain an efficient filing system of correspondence, expenditure and records and monitor the flow of correspondence.
- Coordinate and disseminate information to office personnel, and coordinate and manage records management activities.
- Provide advice and training in records management to other personnel.
- Supervise and train administrative officers in reception, telecommunication and support services and other administrative functions.
- Other suitable duties, consistent with the duties and responsibilities of the position as directed by the supervisor or nominated delegate.

**How to Apply**:

- Please attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant previous work history).
- Attach a maximum 1-page response outlining your skills and abilities relevant to the role. You can use the 'your role' section as a guide.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.
Applications from recruitment agencies will not be accepted.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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