Project Support Officer

**Overview**:
**Work Type**:Ongoing - Full-time

**Salary**: $79,122 - $96,073

**Grade**:VPS 3

**Occupation**:Projects

**Location**:Melbourne - CBD and Inner Metro suburbs

**Reference**:6726

**About the Role**
- The Support Officer (PSO) is responsible for the provision of high-quality business administration support to the Manager and External Works Delivery teams. The core functions of the role are, records management, document control, providing quality assurance support, collating and developing reports, and coordination of training. The role also extends to supporting the Delivery Team with office management tasks such as coordinating safety equipment, IT requests, travel support, as well as social activities. The roles is flexible and varied and may have requirements for other duties whilst promoting engagement into strategic tasks and other sensitive duties for the team development. The role is primarily administrative based but provides opportunity to engage in innovations, development of processes, and supporting the Manager with strategic organisational assignments.

**To access the Position Description,**please click here**

**Position Outcomes**
- Provides administrative support to the Manager External Works and teams, assisting in the coordination of team deliverables.
- Manage the External Works Outlook shared mailbox.
- Assist in accurately maintaining relevant business/project management databases, asset lists, registers, and systems, including the External Works Sharepoint site.
- Organise project meetings, briefings, and presentations, including the preparation and distribution of material pre and post meeting (agenda’s, minutes, actions etc) and follow up on action items.
- Maintenance of high-quality project records management systems and processes for the teams and maintained in line with DTP records management frameworks and guidelines.
- Proactively maintain strong working relationships with the consultants representing third party customers such as developers and utilities and assist the Manager External Works in providing regular feedback with supporting documentation.
- Assist the External Works team leaders with recruitment and new staff.
- Assist the Project Advice Team for periods where their Support Officer is unavailable.

**Qualifications and Experience**

**Desirable**
- Qualification (or working towards) in Business Administration, Project Management or similar.
- Experience providing project and administrative support services within Government or transport setting.

**What we offer**
- Meaningful work making Victorian communities more accessible and liveable
- Professional growth and development opportunities across the department and the wider Victorian Public Services
- A hybrid working model focused on collaboration and teamwork
- Optimal work-life balance initiatives including flexible working arrangements
- Opportunity to work across multiple urban and suburban hubs
- We prioritise se the development of a safe and inclusive culture

**Culture Value**
- We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

**How to Apply**

- Applications close Thursday 28 August 2025 at 11.59pm

Posted
- 14 August 2025