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Executive Business Partner

2 weeks ago

Sydney, Australia SEC Newgate Full time

At **SEC Newgate**, our people are what set us apart and are at the heart of our success. We create an environment that stimulates and rewards our people, where staff are supported to contribute ideas and embrace opportunities to achieve their personal goals. We look for people who are curious, self-motivated and collaborative.
If you are like minded, are motivated by working with a talented team on issues that matter, read below for what’s on offer.

**About SEC Newgate Research**

SEC Newgate Research is one of Australia’s most sought-after firms for government, corporate affairs, financial communications and employee research. We design robust market and social research approaches to assess the needs, attitudes, expectations, and preferences of clients’ stakeholders and the communities in which they operate. We provide data-driven insights to build an objective case for action and identify the most effective ways in which to engage and influence.

**Overview**

**Responsibilities**

**_
Executive Support to Managing Director_**
- Task management - work collaboratively through Trello and Teams to get tasks done
- Meeting preparation - preparing papers and materials for meetings, note taking, minutes and follow up of actions
- Manage travel and accommodation arrangements - both domestic and international
- Expense reconciliation - prepare monthly expense and Amex reports, collate receipts
- Assist with developing and proofing letters, proposals, and presentations
- Client contacts - ensure database is kept up to date with client details
- Draft Managing Director documents for internal use including presentations and speeches where appropriate
- Coordination of all logistics and planning of Managing Director led meetings, events, seminars, and conferences
- Management of a range of events including webinars, Boardroom lunches, staff conferences and annual celebrations

**_Research Team Support_**
- Represent Managing Director, participating on call/meetings that they cannot attend where appropriate
- Serve as liaison between Managing Director, Partners, Directors and staff regarding company climate, employee well-being, project updates, proposals, and planning
- Build and develop relationships with all employees to support day to day operations, and to help define opportunities for increased efficiency and improvements
- Handling a range of inquiries and developing action plans to address them, including the preparation and dissemination of communications to relevant parties as required
- Ensuring that all staffing issues are raised with the Managing Director (and People & Culture if required) and are addressed confidentially and diligently
- Participation in National Admin team meetings, WIP and projects
- Improving and upholding business policies and procedures to ensure appropriate level of control and compliance across all business units - this includes working with Directors on high-level coordination of Privacy and ISO requirements as well as supporting finance activities such as timesheets and invoicing
- Coordinate induction of new research staff
- Coordinate team building and social activities for the Research team

**Why SEC Newgate?**
- **We want people to thrive**. We believe our people should be in the driver’s seat of their growth, but within a supportive environment. We take a holistic approach to deliver better outcomes for our clients. Our culture learning and development.
- **We work on stuff that matters**. We are proud to work on complex projects and issues that make a material difference to our clients and communities. This provides a stimulating and motivating environment to grow and contribute.
- **We can be flexible on how we get there but not on delivering excellence**. We support a flexible work environment that gives our people opportunities to work under different arrangements. This is a joint decision with a focus on what’s needed to deliver exceptional client outcomes whilst balancing personal needs and preferences
- **We aim to think and act beyond ourselves**. We strive to improve ESG outcomes for our clients and ourselves with a focus on inclusion, diversity and sustainability.
- **Connection is at the heart of our culture**. We connect daily, encourage constructive and active contribution to ideas and discussions, and want to encourage genuine collaboration to deliver better outcomes for our clients. Our culture embraces a philosophy of ‘One firm firm’.
- **We’re good people to work with**. Our staff and our clients tell us that they enjoy working with us. We believe that providing a nurturing and supportive environment and sharing a passion for what we can achieve, are important parts of our success.
- **We relish being ‘Glocal’.** We enjoy the strength of a global vision and network co-created with a local flavour. We are empowered to shape our own future and opportunities within the Australian business, whilst embracing the benefits of a global organi