Executive Assistant

Get the balance right - flexible working and Hybrid working options available
- Our people love working here and we think you will too
- Join an organisation that values learning every day

We are seeking an ongoing full-time Executive Assistant to join our team of Executive Assistants within our Office of the Managing Director Division**.**

**Our Company**

At Hunter Water our Values define who we are as an organisation and how we behave. We strive to live these Values and it is shown in the work we do and the way in which we interact with each other.

We fundamentally believe in and commit to diversity and inclusion. We value an individual's unique capabilities, backgrounds, experiences and characteristics. We rely on these diverse perspectives to drive innovation and collaboration, to deliver the best outcome for our customers and communities.

We have embarked on a new strategic direction to build a more innovative, collaborative and resilient organisation that is a thought leader in developing a sustainable water and wastewater future.

At Hunter Water we offer a range of employee benefits. For this position, these will include, but are not limited to:
Excellent flexible working and additional leave benefits including:

- Additional Public Holidays, RDOs
- 5 days additional paid Carers Leave per annum
- Paid Community Service Leave
- 14 weeks paid Parental Leave for both parents
- Access to hybrid work and other flexible options

Health & Wellbeing benefits including:

- Fitness passport
- Access to discounted health fund and health services
- Access to the Employee Assistance program

Remuneration & Hours:

- 35 hour working week**:

- Reward and Recognition Program

**The Opportunity**

You will primarily be responsible for providing efficient, professional and confidential executive support to members of the Executive Management Team (EMT).

We’re also looking for someone who is dedicated and committed, with a strong work ethic and a willingness to go the extra mile. Your reliability and ability to stay focused under pressure will make you a valuable part of our team.

You will also work centrally with other members of the Executive Support team to ensure a collaborative and coordinated approach is taken across all support activities provided to Executive and Group Leadership roles.

In this role you will report to the Executive Assistant to the Managing Director, with all day-to-day operational management to be directly performed by the Executive Manager(s) of the business areas that the role supports.

**What you'll do**:

- Provide confidential, effective and efficient executive support to the relevant Executive/s;
- The ability to be adaptable to achieving different Executive priorities and workflows as needed;
- Timely preparation and coordination of internal and external corporate documents and correspondence, including Board and other Committees;
- Review enquiries and requests from internal and external stakeholders, and proactively determine and take appropriate action, bringing to the attention of the Executive Manager/s as appropriate;
- Liaise with key stakeholders (internal and external) of the Executive Manager/s to ensure timeframes and deliverables are clear, allow adequate time for Executive review, and escalate exceptions to the Executive Manager/s as required;
- Lead, support and / or participate in ongoing collaboration and development activities amongst the entire Executive Support group at Hunter Water;
**What you'll need to be successful**:
**Essential Criteria**:

- Demonstrated experience in providing high level executive support in a professional and confidential manner, including the ability to establish work priorities and meet predetermined deadlines and commitments.
- High level communication skills with experience in liaising with internal and external stakeholders and senior executives, coupled with the ability to exercise initiative, discretion and maintain a high level of confidentiality.
- Proven experience in Board and committee paper preparation.
- Proven experience in organising and maintaining relevant documentation for meetings with experience in providing executive support to committees (including drafting minutes and recording meeting outcomes).
- Strong attention to detail and the ability to maintain a flexible and resourceful approach to effectively multi-task and manage workload.
- A problem solver, willing to take initiative and proactively support the objectives and demands of the Executive Manager/s and the organisation.

**Desirable Criteria**:

- Qualifications in Business, Business Administration, or equivalent.
- High level administrative experience in an operational and/or regulated environment, in a medium to large sized business.
- Experience utilising Content Manager (formerly TRIM) and Diligent Boards.

**Application Steps**:
To be considered for this position applicants must submit a cover letter addressing the Selection Criteria above and p