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Team Administrator

3 weeks ago

Sydney, Australia JLL Full time

JLL supports the Whole You, personally and professionally.
We bring to life see a Brighter Way in all that we do by seeking better, smarter, more innovative ways of working. We approach our work in a warmer, more optimistic, and inclusive way.
JLL is a global leader in helping clients envision where people will live, work, play, shop, and eat.
**What this job involves**:
We are seeking a highly organised and proactive Team Administrator to join our team. As the Team Administrator, you will play a crucial role in providing administrative support to our team or department. Your main responsibilities will include managing calendars, coordinating team activities, and facilitating effective communication within the team.
**Overview of the role**:
General administrative assistance, such as managing calendars, scheduling meetings, and maintaining files and databases for the team or department
Facilitate effective communication within the team, including coordinating team activities
Help with the development of presentations for State & national leadership, as well as creating, formatting and editing various documents
Support the Senior Executive Assistant & State Leadership Team in ensuring adherence to policies and procedures
Manage meeting logistics (room bookings, schedules, materials, minutes) and coordinate team travel (flights, accommodations, transportation)
Foster a positive and collaborative team environment by contributing to team-building activities and promoting effective communication and information sharing
Provide additional support as required, including assisting with special projects, conducting research, and performing other assigned administrative duties to support the team's objectives
**Sounds like you? This is what we are looking for**:
Previous experience in an administrative or support role, preferably within a team or departmental setting
Strong organisational and time management skills to handle multiple tasks, prioritize work, and meet deadlines efficiently
Excellent written and verbal communication skills.
Exceptional attention to detail to ensure accuracy in administrative tasks, document preparation, and data management
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), as well as familiarity with database management and collaboration platforms
Strong problem-solving skills and a proactive approach to challenges
Ability to adapt quickly to changing priorities, work effectively under pressure, and handle multiple tasks with composure and professionalism
A collaborative and team-oriented mindset, with the ability to work well as part of a team while also being self-motivated and able to work independently
**What you can expect from us**:
You’ll join an entrepreneurial, inclusive culture. One where the best inspire the best. Where like-minded people work naturally together to achieve great things. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you.
As an organisation, we don’t just accept that we are a place of many different people, but we embrace it, we celebrate it, and we proactively support the needs that difference brings.
JLL is committed to equal opportunity regardless of race, gender, age, sexual orientation or disability, and that is why, for more than a decade, we continue to rank among the World’s Most Ethical Companies. We are dedicated to offering veterans from all ranks and services a successful civilian career as they transition out of the military. We recognise and appreciate the skills acquired in their service careers as vital and transferable to our workforce.
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL
- We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to wh