Executive Assistant/ Secretary Burswood Wa

2 weeks ago

Burswood, Australia Roshana Care Group Full time

**Welcome to Roshana Care Group**

Roshana Pty Ltd is a privately owned provider of Aged Care, Home Care, Mental Health Care and Disability Support Services. Our head office is based in WA, and we own and operate facilities in WA, QLD, VIC and NSW. Established in 2001, Roshana Care Group has been at the forefront of providing Aged Care, NDIS, and Mental Health Care for over 20 years, with a commitment to high standards.

**About the Role**

Working closely with our Roshana Head Office team, this position is responsible for providing personal assistance to the CEO and Co-CEO.

**Duties and Responsibilities**:
**1. Executive Support**:

- Manage the calendars and schedules of CEO and Co-CEO, coordinating meetings, appointments, and travel arrangements.
- Prepare and manage correspondence, reports, presentations, and other documents as required.
- Serve as the primary point of contact for internal and external stakeholders on behalf of the CEO & Co-CEO.

**2. Corporate Governance**:

- Organise and coordinate board meetings
- Circulate agendas, previously unconfirmed minutes, Board action plans, reports and other meeting documents within the required timeframe
- Record minutes of meetings including attendances, apologies, declaration of conflict of interests, Executive reports, Board subcommittee reports and relevant discussions and decisions
- Ensure compliance with regulatory requirements and maintain up-to-date corporate records.
- Follow up on action items and decisions from board meetings.

**3. Administrative Duties**:

- Maintain accurate and organised records and files, ensuring confidentiality and easy accessibility.
- Manage office supplies, coordinate office maintenance, and ensure a well-functioning work environment.
- Handle special projects and additional tasks as assigned by the executive team.

**4. Communication**:

- Facilitate effective communication between the executive team and stakeholders, both internal and external.
- Address and resolve issues or inquiries in a professional and timely manner.
- Backfill front of house reception and provide administrative support to other departments as required.
- Compliance with the Aged Care Standards and Roshana's Policies and Procedures

**Skills, Attributes and Experience**
- High level of interpersonal and communication skills
- High level of commitment to customer service
- Organized with a high attention to detail
- Experience with MS Office Suite
- Experience as an Executive Assistant/ Secretary

**Culture and Benefits**
- A competitive industry salary package commensurate with skills and experience
- Long term career development opportunities
- On the job training and development opportunities available
- Access to Roshana Care Group Employee Assistance Program
- Roshana Care Group respects and embraces diverse perspective, experience and traditions
- Roshana Care Group values each employee’s contribution towards achieving its business objectives

**How To Apply?**

Please note, due to the high volume of applicants only successful applicants will be contacted.

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