Conference and Events Coordinator

2 days ago

Adelaide Region SA, Australia PULLMAN Full time

Company Description

Pullman Adelaide is a five star hotel with 308 rooms in the heart of the Adelaide CBD. Our Conference and Events facilities offering includes a ground floor restaurant, serving buffet breakfast, a bar lunch menu and evening a la carte, a bar focused on premium and local beverages, and an entire conference floor on level 15 overlooking the city and hills, with a recently completed renovation and more exciting plans afoot. Now is the time to jump in head first and make a real impact to the success of this beautiful space.

**To deliver on our promise we offer**:

- A genuine opportunity to build a career with Australia’s largest hotel operator industry leading training opportunities
- A team of experienced professionals to grow alongside with
- Hotel discounts at thousands of hotels across the globe
- Great discounts with our partners including car hire, travel, health insurance and technology
- Learning & Development opportunities with our very own Academie
- Nutritious and balanced Duty Meal (forget about packing your lunch) and a bottomless barista coffee cup

But the best of all? A team of likeminded professionals, who love what they do, being inspired and inspiring.

**Job Description**:
This position will report to the Associate Director of Sales & Marketing, and will offer key administrative and sales support to both our clients and hotel.

**The Day to Day**:

- Assist in the maintenance of conference database of key contacts / clients.
- Preparation and follow-up of conference proposals.
- Provide assistance in the formulation of quotations for conference and group proposals covering venue, function, menu and accommodation costs.
- Complete organisation of conference activity / events from confirmation to post-event follow-up.
- Co-ordination and hosting of familiarisation and site inspection activities.
- Co-ordination and production of hotel sales collateral material, such as but not limited to, conference kits and direct mail pieces in liaison with the Associate Director of Sales.
- Attend and actively participate in weekly Banquets Event Order meetings
- Co-ordinate between conferencing and other relevant departments to ensure that preparations for groups and conferences have been made.
- Ensure constant liaison with the F&B Manager and C&E Manager to achieve the objectives of the conference department.

**Qualifications**:
**The successful applicant will ideally have**:

- Excellent customer service skills, with the ability to easily build rapport with internal and external clients
- A ‘quick thinker’ with excellent problem solving skills
- A great team player, who proactively looks to assist where possible
- Organised with a high attention to detail and the ability to coordinate a number of events simultaneously
- Previous experience in sales environment, with good understanding of events/hospitality operations (desirable)
- Tertiary qualifications in events/hospitality or related business discipline (desirable)
- Proficiency in the use of Microsoft Word, Excel, PowerPoint and Outlook

Additional Information
**Why work for Accor?**
We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s limitless possibilities.

Do what you love, care for the world, dare to challenge the status quo **#BELIMITLESS

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