Project Administrator

2 weeks ago


Melbourne City Centre, Australia Talent International Full time

**Job Details**:
**Location**

Melbourne CBD

**Salary**

Flexible working, ASAP start, great team

**Job Type**

Full Time

**Ref**

BBBH97364_1673406415

**Contact**

Carly Llorente

**Posted**

about 5 hours ago

Join this leading University as a Project Administrator/Coordinator and support a key Business Portfolio to drive a wide range of administrative tasks on behalf of their project teams.

**Key activities**
- Prepare financial and portfolio reporting as required
- Perform steering group and business product group secretariat duties, including communications and engagement with executive-level stakeholders
- Coordinate and monitor all commercial agreements and portfolio assets
- Manage and lead portfolio risks, action, issues & dependencies including tracking escalated/reportable risks, issues, dependencies and monitoring change request requirements
- Administer portfolio resource planning, recruitment activities including onboarding & offboarding, tracking and preparation of contract renewals, monitoring and allocation of equipment, space planning across all teams
- Provide project support, pool budget monitoring and reporting

**Skills and experience**
- Previous experience in Project Administration/Coordination within large, complex IT and/or Business projects
- Self-motivated professional, capable of independently managing their workload and prioritising tasks
- Experience taking executive-level minutes
- Demonstrated experience with financial reporting, tracking and administration of project budgets, and forecasts.
- Experienced in the administration of invoices and purchase orders, including closure activities at end of period and end of year
- Exposure to contract administration including resource/HR contracts and vendor/service contracts and statements of work
- Project scheduling capability; MS Project experience (preferred)
- Advanced MS Office suite proficiency (advanced)
- Understanding of project methodology and/or frameworks.



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