Office Manager

3 days ago

Heidelberg West, Australia Koko Black Full time

Work for a loved Australian brand
- Collaborative team environment and flexible workplace
- Generous discounts on Koko Black products

**Join Us in Crafting Moments of Delight**:
At Koko Black, we celebrate the artistry of chocolate and the heart of hospitality. Our commitment to excellence starts behind the scenes, and that’s where you come in. We’re on the lookout for a proactive and personable Office Manager to join our Support Office and ensure our workplace runs like clockwork.

**About the Role**:
As our Office Manager, you'll be the heart of the Support Office, creating a professional and welcoming environment for visitors and team members. From managing suppliers and supplies to coordinating travel and team events, you’ll ensure the day-to-day operations flow smoothly and reflect our brand values of Passion, Leadership, Ownership, and Trust.

**Key Responsibilities**:

- Oversee daily office operations ensuring a safe, well-maintained, and efficient workplace.
- Manage supplier relationships and coordinate kitchen and office consumables.
- Monitor supplies, coordinate event setups, and oversee mail, couriers, and deliveries.
- Create a warm welcome for visitors, clients, and contractors.
- Support logistics for meetings, travel, and team events.
- Organise internal events including _Koko Konnections_ and celebrations.
- Liaise with vendors and stakeholders to deliver high-quality experiences.
- Book and manage travel for the Support Office in line with company policies.
- Supervise the office cleaner and maintain consistent hygiene and presentation standards.

**What You’ll Bring**:

- Strong organisational and multitasking skills.
- A warm and professional presence with excellent interpersonal communication.
- Proven experience in office management or administrative coordination.
- Confidence using tools like calendars, distribution lists and shared documents.
- Discretion, sound judgement and a proactive approach to problem-solving.

**Why Koko Black?**:
We are proudly Australian, passionate about craftsmanship, and committed to creating magical moments for our customers, and that spirit starts with our people. As a member of our team, you’ll enjoy:

- A supportive, inclusive team culture.
- Opportunities to contribute to wellbeing and engagement initiatives.
- A beautiful, purpose-driven workplace where no day is the same.
- Generous discounts on Koko Black products.

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