Contracts Coordinator for Facility Services

**Acknowledgement of Country**:
CSIRO acknowledges the Traditional Owners of the land, sea and waters, of the area that we live and work on across Australia. We acknowledge their continuing connection to their culture and pay our respects to their Elders past and present. View our vision towards reconciliation

**The Opportunity**:

- **Coordinate and improve contract management & compliance**:

- **Develop systems, processes and procedures**:

- **Ensure timely, responsive customer service for a diverse range of stakeholders**

As the Coordinator for Facility Service Contracts, within CSIRO Business and Infrastructure Services (CBIS) Business Unit, you will support the Manager Document and Compliance.

This is a rewarding role which will allow you to collaborate and be part of developing systems, processes and procedures and continually improving contract management and compliance at Australian Centre for Disease Preparedness (ACDP).

This is a diverse opportunity that will see you being part of matters such as, supporting CBIS ACDP in implementing the Finance and Procurement Enterprise Solutions, contribute to developing systems, processes and procedures and continually improving contract management and compliance at ACDP, support development and ongoing monitoring of contract/contractor management and compliance services to ensure preventative maintenance works and are compliant with regulatory and contract requirements while minimising risk.

**Your duties will include**:

- Collaborate with the CBIS Manager Documentation & Compliance in developing systems, processes and procedures for contract management and compliance at ACDP.
- Undertake activities to assess vendors and financial data to determine service categories that require a procurement process and a CSIRO Contract.
- Leverage and influence internal and external stakeholder relationships to engage the ACDP team in their contract lifecycle management responsibilities and compliance management by way of effective communication, education, negotiation and issues management.
- Actively contribute to the registration of CBIS ACDP procurements on the Contracts and Compliance Pipeline.
- Consult with the ACDP team to determine their needs, tailoring solutions to potentially conflicting requirements, taking personal responsibility for client satisfaction, and correcting problems promptly and in a constructive manner.
- Monitor compliance with:

- Legislative, OGTR and other governing authorities requirements;
- CSIRO procedures including Finance, Procurement, Health Safety & Environment (HSE) including contractor security clearances, inductions and similar activities that may have an impact on site and personnel operations, safety and the environment.
- Using discipline expertise develop and review policies, procedures, systems and make recommendations to guide management decisions.
- while effectively providing consultative support to achieve collaborative results to drive value for money and economies of scale

**Location**:Australian Centre for Disease Preparedness, Geelong VIC, preferred. Other VIC sites may be considered.

**Salary**:AU $105,806 to $114,500 + up to 15.4% superannuation

**Tenure**:Specified term of 12 months

**Reference: 91666**

**To be considered you will need**:

- Working knowledge of CSIRO’s procurement rules & processes, including arranging internal or external service providers, approvals, preparation and coordination of services contracts, technical details and the associated evaluation documents.
- Demonstrated ability to work under general direction, accept responsibility and be accountable for procurement and contracting activities to ensure effective delivery of hard and soft services in accordance with relevant time, cost, quality, statutory and user satisfaction requirements.
- Proven knowledge in procurement and contract management in an asset maintenance context across facilities or similar field in services procurement contract management.
- Proven interpersonal skills including sound negotiation and written and oral communication skills and an ability to cultivate productive working relationships with internal and external stakeholders, and service providers.

For full details about this role please review the Position Description

**Eligibility**:
The successful applicant will be required to abide by ACDP (formerly ACDP) - Security Assessment and Microbiological Security Requirements for Personnel Working on the Australian Animal Health Laboratory (ACDP) Site.

**Flexible Working Arrangements**:
We work flexibly at CSIRO, offering a range of options for how, when and where you work.

**Diversity and Inclusion**:
We are working hard to recruit people representing the diversity across our society, and ensure that all our people feel supported to do their best work and feel empowered to let their ideas flourish.

**About CSIRO**:
At CSIRO Australia's national science agency, we solve the greatest challenges thr