Office Manager

2 weeks ago

Melbourne, Australia Bespoke Career Management Full time

**Sector**:Business Support
- **Job Ref**:60150

**About this role**:
This company focuses on Design-Led Project & Development Management for the Property Industry. The team is driven by innovative design, sustainable solutions and positive outcomes for the end users and community. A friendly office environment has mínimal hierarchy, offering maximum potential for career growth and progression. Currently seeking a high energy and organised Office Manager to keep nurturing their great culture and assist across all aspects of the business.

**Key Responsibilities**
- Assist the team with general administration tasks
- Manage office supplies and maintenance
- Execute social media releases across all channels as directed
- Creating, curating and sharing memorable events
- Maintain general office organisation and presentation including meeting rooms and ensuring clean-up of kitchen
- Managing all bookings for the office, couriers and travel
- Purchasing and managing accounts for all consumables and services - such as stationery, water, and post - and ensuring all are in stock at all times
- Ensuring all facilities are in working order, such as catering equipment and utilities
- Managing health and safety within the office
- Work within the team to develop culture in alignment with the business strategy
- Assisting teams with expenses and timesheets as and when required
- Support the Directors as required
- Manage diary of Directors from time to time
- Welcome guests and other visitors, answer the phone, respond to telephone calls promptly and accurately
- Maintain the overall office appearance and impressions
- Book events, catering and hospitality, accommodation and transport
- Coordinating and delivering office events such as CPDs, Friday drinks and so on
- Assisting with arrangements for any external events

**Skills & Experience**
- Proven experience as an administrative assistant, virtual assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Open, flexible and self-motivating work ethic
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant

**Benefits & Culture**
- Amazing project diversity
- Prime inner north location as well as excellent work culture
- Collaborative team, buzzing atmosphere
- Don’t want to wait - start ASAP

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