Administration Assistant

1 week ago

Sydney, Australia Jefferies & Company, Inc. Full time

**Team Administration Assistant - Equities Research**

**Objectives of this role**

Provide support to the Head of Australian Equities Research and the Equities Research team, as directed, to ensure that operations and administration run efficiently.

**Responsibilities**
- Manage travel logistics and activities, including accommodations, transportation, and meals, adhering to the Jefferies Travel and Expenses policies
- Actively manage expense reimbursement using the Concur system ensuring expenses are submitted and processed in a timely manner
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of filing system and contacts database
- Manage communication with employees by liaising with internal and external executives on various projects and tasks
- Maintain professionalism and strict confidentiality with all materials
- Organise team communications and plan events, both internal and off-site
- Provide assistance to the Corporate Access team if and when required
- Answering phones, screening calls and directing to the appropriate person or department
- Booking meeting rooms and cateringPlan and orchestrate work to ensure that the Research team priorities are met, organisational goals are achieved, and best practices are upheld

**Required skills and qualifications**
- Three or more years of experience in an administrative or similar role
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
- Experience in developing internal processes

  • Administrative Assistant

    1 week ago

    Sydney, Australia CSC (Corporation Service Company) Full time

    **Administrative Assistant** 6 Month Fixed Term Contract Sydney On-site Looking for experienced administrative assistant for a 6 month fixed term contract to cover an employee on maternity leave. Will report to the office manager, with a dotted line to the Managing Director, duties include - assisting with office manager on staff and client events -...

  • Administrative Assistant

    2 weeks ago

    Sydney, Australia Public Sector People Full time

    12 month temporary contract - Hourly Rate: $32 p/h + Super - Close to public transport Public Sector People are partnering with a large local government to recruit for a 12 month Administrative Assistant. Position: Administrative Assistant Contract: 12 months w/ potential to extend Rate: $32 p/h + Super Start Date: ASAP Work hours: 9am - 5pm; 8:30am -...

  • Administration Assistant

    2 weeks ago

    Sydney, Australia Beaumont People Full time

    Amazing entry level position that will give you exposure to the Legal Industry - Work in a small, close knit team - Free on-site parking in Waterloo Are you an Administration Assistant looking for a new challenge? We have a newly created position for an Administration Assistant to help support a small team of solicitors in Waterloo. This permanent position...

  • Administration Assistant

    2 weeks ago

    Sydney, Australia John Holland Full time

    Sydney, NSW, AU, 2147**About John Holland**: We’re all about transforming lives by finding solutions to complex challenges across a wide range of industries including infrastructure, property, rail, building and water projects in Australia, New Zealand and South East Asia. We are currently seeking an **Administration Assistant **to join our team based in...

  • Administration Assistant

    7 days ago

    Sydney, Australia Osborne Richardson Australia Full time

    **Salary**: $30-$35 per hour **Location**: NSW - Sydney **Ref**: Admin Assistant **Description**: Osborne Richardson are delighted to offer a 3 month opportunity as an Administration Assistant with Blacktown City Council in Sydney. This position will be assisting the Manager and other senior engineers, ensuring the Department operates smoothly...

  • Administrative Assistant

    1 week ago

    Sydney, Australia Altus Group Full time

    **Job Category**: **Opportunity Awaits at Altus Group!** An exciting opportunity exists for a dynamic and ambitious Administration Assistant to join our Project Management team at Altus Group’s Sydney offices. This is a unique opportunity within a large professional consultancy firm that services the Property and Commercial RE sectors. Reporting to the...

  • Administration Assistant

    1 week ago

    Sydney, Australia Kennedy Reid Full time

    Immediate start - minimum of 2 months work - Hybrid - genuine work from home 3-4 days per week - On-site free parking **The Company** Our client is a well established insurance provider of services within their market. They currently have a need for an experienced Administration Assistant on a temporary basis to assist with an increased...

  • Administrative Assistant

    3 weeks ago

    Sydney, New South Wales, Australia AYURSMITH WELLNESS Full time

    We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude.Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and...

  • Assistant Administrator

    7 days ago

    Sydney, Australia Arch Capital Group Full time

    Assistant Administrator With a company culture rooted in collaboration, expertise and innovation, we aim to promote progress and inspire our clients, employees, investors and communities to achieve their greatest potential. Our work is the catalyst that helps others achieve their goals. In short, We Enable Possibility℠. **About the job** With a company...

  • Administration Assistant

    3 days ago

    Sydney, Australia Costco AU Full time

    The Role Reporting to the CFO, you will provide administration support to our Finance management teams. Your objective will be to ensure efficiency and effectiveness in the administration of our Finance functions. Some of the responsibilities of the role will include: - Dealing with correspondence and queries, ensuring we provide a high level of service...