Account Officer

Our passion is people, both the participants and the people that support them. It is our goal to support our participants needs, aspirations and individual preferences, while ensuring choice and control is maintained within their lives.

In this key role of **Account Officer**, you will work collaboratively with the Aaquila Care, NDIS participants, primary service providers, and other key stakeholders to ensure the financial aspects of support services are effectively managed and contribute towards the delivery of high-quality services that meet the unique needs of each participant.

Under the direction and guidance of the Service and Operations Manager, the Account Officer is responsible for managing financial transactions, maintaining accurate financial records, and ensuring the timely processing of invoices, payments, and reconciliations. This role is critical in the preparation of financial reports, monitoring cash flow, and supporting budgeting and forecasting processes. The **Account Officer** will ensure compliance with accounting standards and internal financial controls, delivering efficient and reliable financial services that support the organisation's overall operations and objectives.

**Core responsibilities for the Account Officer role include**:
**Accounts Payable and Receievable**
- Support Aaquila Care’s Accounts Payable function, including invoice entry, seeking purchase and payment authorization, preparing authorised batch payments (supplier, payroll, etc), assist with creditor enquires/disputes, and reconciliation of Aaquila Care’s debit/credit cards.
- Manage Aaquila Care’s Banking function, accurately and efficiently allocating bank transactions daily. Ensure transactions are recorded according to Aaquila Care’s Annual Budget (nature and allocation of amounts).
- Manage Procurement activities, including sourcing, contract management and purchase orders, in line with policies and procedures.
- EOY tax reporting.
- Liaise with and support management and staff with procurement activities.
- Manage Aaquila Care’s Debtor management function, including collection, reporting and analysis.
- Ensure transactions are recorded according to Aaquila Care’s Annual Budget (nature and allocation of amounts).
- Bank Reconciliation process, preparing weekly and end-of-month bank reconciliations.
- Work with internal and external stakeholders to resolve and correct billing issues
- General Ledger and Reporting.
- Support the accuracy of Aaquila Care’s General Ledger, including preparation of month-end reconciliations and journals, monitoring of accounts payable and receivable transactions and maintenance of the asset register.
- Preparation of Monthly Report for Activity Statement, Metric Reporting and Management Report.
- Projections of budget and cashflow forecasts, Aaquila Care’s budget and finance reporting for Aaquila Care Business Plan.

**Finance**
- Regularly carry out financial compliance auditing
- Support internal and external stakeholders (such as Management, Aaquila Care staff, customers, and suppliers) with finance and administrative duties as required
- Assist internal stakeholders with complying with account processes, policies, and procedures, highlighting instances of non-compliance to management.
- Contribute to the maintenance and ongoing development of Aaquila Care’s Finance processes, policies, and procedures to ensure ongoing compliance with accountancy legislation and auditing requirements
- Manage Day to day operational financial activities, ensuring financial documentation is properly authorized and in line with organization's policies and procedures
- Assist with maintenance and ongoing development of Aaquila Care’s systems, including providing user feedback and engaging in continuous improvement activities
- Provide internal stakeholders with billing related NDIS support, including offering expertise regarding the NDIS Business Rules, Practice Standards, Support Catalogue and Price Guide
- Support operations by providing program costing.
- Ensure a familiarity with each key finance area is maintained, including Accounts Receivable, Accounts Payable and General Ledger and Reporting (to assist with role backfill, as and when required)
- Making NDIS claims, preparing batch payment runs, creating creditors and any other finance system related tasks
- Always adhere to privacy and confidentiality standards and laws

**Essential requirements for the Account Officer role include**:

- Must hold a Tertiary qualifications in Accounting/Finance or other tertiary qualifications with at least 3 years experience.
- Intermediate Microsoft Office skills (Word, Excel, PowerPoint, and Outlook) is essential
- Working Knowledge of Xero or MYOB
- Working Knowledge of MYP Desirable.
- Working knowledge of NDIS service pricing guide desirable.
- Excellent written and verbal communication
- A strong ability to inspire, motivate and maintain a positive culture within our business