Executive Support Coordinator

Full-time, Continuing Appointment_
- Reference number: 117551572

**About the position**:
As Australia’s first private, not-for-profit university, Bond University based in Robina on the Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.
- Provide key administration support to senior leaders, including the Vice President of the Future Students portfolio.
- Manage calendars, reports, travel, and events for a dynamic university portfolio.
- Be part of a prestigious university, based on the Gold Coast with excellent staff benefits

Join Australia’s number one University for student experience*, and enjoy staff benefits including:

- Free staff car parking
- 36.75-hour standard work week
- Access to flexible work/work from home arrangements#
- Up to 18/26 weeks of parental leave#
- Salary packaging options for FBT and Non-FBT items#
- 17.5% of base salary leave loading
- Staff wellbeing program
- Free & Confidential Employee Assistance Program available for all staff
- Study assistance for staff and dependents#
- Corporate health and finance discounts
- Onsite Medical Centre and Counselling Services
- Onsite Sports Centre including gym, fitness classes and pool#

The Office of Future Students (OFS) at Bond University has a clear vision to raise the University’s global reputation as a premium institution with a distinct value proposition, to generate growth opportunities and to encourage more students to consider, engage with, and ultimately choose to study at Bond University.

OFS is seeking an Executive Support Coordinator to provide high-level administrative and coordination support to the Vice President - Future Students (VP-FS) and other senior leaders within this dynamic portfolio.

This role will ensure the smooth operation of executive functions including HR requirements, diary management, complex travel arrangements, and facilitate strategic communications. If you are detail-oriented and enjoy working in a collaborative environment, this position offers the opportunity to contribute to the success of a prestigious institution known for its innovative approach to education.

Key Responsibilities:

- Provide comprehensive executive support to the VP-FS, including managing calendars, preparing reports, and handling confidential correspondence.
- Coordinate HR activities, budget preparation, and operational management across the OFS portfolio.
- Manage travel arrangements, event coordination, and communications with key internal and external stakeholders.
- Serve as a key point of contact for the Office of Future Students and represent the VP-FS in communications.
- Oversee the preparation of executive-level reports and assist with strategic projects.

**About the person**:

- High level administrative and organisational skills with the ability to manage competing priorities in a fast-paced environment
- Strong communication skills, both written and verbal, with experience in producing high-level reports, analysis of information and presentations.
- Excellent interpersonal skills, and the ability to effectively communicate with key internal and external stakeholders
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience in managing databases.
- High level of discretion and professionalism in handling confidential information.

**Salary details**:
The salary for the position commences at $80,787.14 per annum, plus 12% superannuation.

**Additional information**:
**Application and submission details**:
For further details regarding this appointment, please reference the Position Description and Selection Criteria.

**Applications close: 5:00pm, Sunday 6 October 2024**

Please note, the successful applicant will be required to produce a certified copy of their highest qualification received prior to commencement of duty.

Conditions of employment are offered under a Bond Workplace Agreement (BWA).

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**Applications close**:
6th October 2024