Patient Services Officer

Want to improve Australia’s heart health? Our team is our impact and our future. Join something special at Advara HeartCare.
Our Best Starts with You
At Advara HeartCare, we’re building something important. Something special.
For more than 20 years, our Australian-owned business has developed a proud reputation based on quality outcomes and patient care. We’re the largest cardiology provider in Australia, with more than 90 centres and 100 doctors. Now, we’re shaping a future where world-class care is the standard of care.
We can’t achieve this without our incredible people. That’s why we’re creating a workplace and culture where you can truly thrive.
Your Impact, With Us
We are currently offering a part-time opportunity for a Patient Services Officer (Medical Receptionist) to join our team at Wesley Hospital.
You’ll be the first point of contact for many of our patients, helping ensure their experience is smooth, respectful, and informed making a meaningful difference from the moment they walk through the door.
**You’ll make a meaningful impact by**:

- Managing appointment bookings, rescheduling, and patient communications
- Liaising with hospital staff, doctors, and clinical teams
- Checking patient GP referrals and Medicare data for accuracy
- Answering incoming calls promptly and professionally
- Processing billing and receipting for patient accounts, including Medicare and DVA
- Supporting the team with efficient use of our Health Track system

What You’ll Bring
**To succeed in this role, you will have**:

- Experience in administration or customer service, ideally in healthcare or aged care
- Strong time management and prioritisation skills
- Excellent communication skills with the ability to support patients sensitively
- Confidence in billing/receipting medical accounts (Medicare and DVA experience preferred)
- Ability to work independently and as part of a team in a fast-paced environment

**We would also love you to have**:

- A calm, professional attitude and a positive approach to fluctuating workloads
- A collaborative mindset and a commitment to continuous improvement
- High attention to detail and comfort with clinical administration software

Why Advara HeartCare
We’re a values-driven organisation where every person matters. Because whatever your role here, you are our impact and you are our future.
At Advara HeartCare, we care, we work together, we advance, and we deliver. When you join us, you’ll discover meaningful work, a welcoming and supportive team culture, and the opportunity to help shape our journey to something that’s even better.
Here are some of the things we hope you’ll love about working with us:

- Your impact, with us - Help improve patient care and outcomes across Australia
- Your growth, with us - Access learning and development opportunities in a fast-growing organisation
- Your voice, with us - Be heard, valued, and part of something bigger

**You’ll also enjoy**:

- Working with a nationally respected team of healthcare professionals
- Flexible work arrangements where possible to support work-life balance
- Performance-based recognition and support for career progression
- Access to salary packaging and wellbeing initiatives

Ready to shape our future while building yours?
Join Advara HeartCare and achieve more than you ever thought possible.
Advara HeartCare is an Equal Opportunity Employer that values the diversity of its people. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.