Administrative Assistant

3 days ago

Castle Hill, Australia Essential Facilities Services Australia Full time

**About us**

Essential Facilities Services Australia (EFS) is a professional, proactive, and trusted provider of Facilities Services. We thrive on taking a client-centric approach to business and believe in building partnerships that exceed expectations through trust, transparency, communication, and professionalism. EFS is focused on creating skilled teams who can self-deliver all service lines we offer, including cleaning,. Our years of experience in the Facilities Services Industry tells us this is the best approach to ensure quality of service for our clients. Our owners and Senior leadership team are all active professionals in the industry, and over the past 15 years have delivered exceptional services to a range of clients across all business sectors. Delivering a personal and professional approach to all aspects of Facilities Services, our team has built a stellar reputation based on trust, integrity, efficiency, and accountability.

**About the Job**

Working as part of a team in a fast-paced environment, you will be required to undertake multiple administrative tasks that are key to the day to day operations of the business.

**Key Responsibilities**
- Scheduling appointments, business travel, accommodation, as and when requested.
- Provide comprehensive administrative support, ensuring smooth operation of the office.
- **Overseeing onboarding process for new employees and ensuring all databases are up to date for all current employees.**:

- **Data entry of time sheets**:

- Maintaining stock and equipment records
- Prepare reports/presentations for consideration and presentation by executives, BDMs, and boards of directors.

**The right person will**
- Be reliable
- Have a positive and proactive attitude.
- Be able to multi task and juggle a few balls in the air
- Demonstrated experience (Facilities Services industry experience is preferable but not essential) as an office assistant or in a relevant administrative role within a services company.
- Have good computer skills
- Have the ability to start immediately

**Qualifications & experience**
- Minimum secondary school completion and/or relevant experience.
- Minimum 6 months to 2 years’ experience in similar role.
- Demonstrated experience with business systems including use of appropriate software, data bases and portals, including hands on experience in Microsoft Office and Xero.
- Excellent administrative, time management and interpersonal (i.e. effective communication - both written & verbal) skills.
- Keen attention to detail paired with strong problem-solving capabilities.
- Excellent communication skills, both written and verbal.
- Strong organizational and planning skills, with a focus on efficiency and productivity.
- Strong Data Entry skills with high level of accuracy

**What We Offer**
- A vibrant, dynamic, and challenging work environment in a rapidly growing facilities services company.
- Be a part of friendly, experienced, diverse team.
- Employee appreciation/recognition program.
- Open-door policy culture.
- On-job training. (As required).
- Team building activities and workshops.
- Ample opportunities for professional growth and development.

Pay: $44,452.91 - $68,774.52 per year

Schedule:

- 8 hour shift
- No weekends

**Experience**:

- Microsoft Office: 1 year (preferred)
- Administration: 1 year (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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