Finance and Administration Assistant

2 days ago

Northern Beaches, Australia Hudson Australia Full time

Great opportunity to join a fun and inclusive internationally recognised tech company where every day is different.

**Key Details**
- 20 hours over 4 days per week with possibility for extra (flexibility available)
- 100% office based role
- Carparking spaces provided
- Attractive hourly rate of $35/hr + super
- Smart casual attire
- LocationL Lane Cove

**Key Responsibilities**
- Matching service reports with invoices from the Service Agents and saving into single file - this requires knowledge of Acrobat (combining files)
- Preparation of monthly spreadsheet collating data from service agents then submitting for approvals from the Service Manager
- Monthly Maintenance billing: answering enquiries, sending requests to customers, spreadsheet preparation, checking, saving & sending of invoices to customers. Invoice preparation is completed by the Finance department (HK).
- Customer Remittances: forwarding to the Finance department (HK) and marking invoices as paid
- Sending out Customer statements generated by the Finance department (HK) each month
- Occasionally requesting quotations and issuing orders to vendors
- Couriers/Shipping - liaison with couriers and the Logistics department (HK) with regards to shipments and customs, checking and submission of courier invoices for payment.
- Domestic freight organisation
- Adhoc office duties, such as ordering stationery, assisting Sales/Service

**Key Experience and Requirements**
- Previous experience in finance administration essential
- Intelligent problem solver with a quick thinking brain
- Can multi-task and handle pressure
- Highly organised
- Proficient in Excel, Outlook and Acrobat Pro DC
- Strong written and verbal English
- Ability to follow instructions and processes

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