Contracts Coordinator

**Fulltime position, flexible location across our hubs in Glebe or Gosford**:

- **$85K-95K + Super + Salary Packaging**:

- **Flexible Friendly organisation, Supportive Management Team**

**Our Organisation**

The Benevolent Society’s vision is to build a just society where all Australians can live their best life. For more than 200 years we have supported people at the margins of society: Aboriginal and Torres Strait Islander Australians; children, young people, and their families; older people; carers and people with disability. We are an independent, non-religious service provider which supports people to live life their way.

As part of The Benevolent Society's vision, we are strongly committed to reconciliation with Aboriginal and Torres Strait Islander people of Australia. We remain steadfast in our commitment to promoting the economic, political, and social inclusion of Aboriginal and Torres Strait Islander peoples.

**About the role**

This role is responsible for delivering streamlined and effective contract management initiatives, systems, and processes, while managing the administrative components of procurement and contract services to help the organisation meet its strategic and operational priorities.

**Duties**
- Coordinate and oversee the process to review and execute funding and commercial contracts, licence agreements, MOU’s including revisions, variations, renewals and execution by the Board, CEO and Executive Committee.
- Establish and maintain robust administrative procedures to support streamlined contract lifecycle management, ensuring consistency, accountability, and audit readiness.
- Maintain and monitor the Contracts Management System (CMS) by generating regular reports, conducting data analysis, and ensuring all contract records are accurate, up-to-date, and compliant with internal policies and external regulatory requirements.
- Lead the design and implementation of system enhancements to the CMS.
- Develop and deliver comprehensive training and support materials to staff across all levels.
- Ensure adherence to internal governance frameworks, including the Contract Management Policy, Schedule of Authorities and Delegations, and procedural checklists. Provide administrative oversight to ensure due diligence is consistently applied across all contract-related activities.
- Manage administrative tasks related to legal documentation, including data entry, digital filing, and record maintenance in accordance with Benevolent recordkeeping policies and procedures.
- Support the Manager, Procurement & Contracts in the administration of procurement functions, including procurement systems, policy documentation, procedural guides, audit preparation, reporting, and the management of SharePoint sites and hub pages.

**Our Benefits**

We support people to live their best life. That includes you, our employee. A ‘**best life’** is unique to everyone and can change as life changes:

- **Salary Benefits**-You can package up to $15,900 pa of your pre-tax salary to pay for everyday expenses before income tax is calculated, meaning you take home even more pay
- **Motor Vehicle Packaging Options**- to suit your lifestyle.
- **Work/Life Balance** - Enjoy flexible work arrangements, including hybrid home/office options, and accrue an additional day off each month (a bonus of 12 days per year) as a full-time employee.
- **Recognition and Reward** **-** Sector competitive remuneration, various recognition programs and access to long service leave after 5 years.
- **Wellness** **-** Stay fit with a Fitness passport, utilise our Employee Assistance Program, and even purchase additional leave.
- **Professional Development** -** We tailor career development opportunities to all employees and volunteers for career enrichment, fulfilment, and growth.
- **Our Reconciliation Commitment** -**Aboriginal and Torres Strait Islander employees are entitled up to 2 days paid plus up to 10 days unpaid cultural leave, as well as the option to be a voice on **reference networking groups**, the opportunity for cultural and professional development that supports career pathways and your social and emotional wellbeing.

**Skills and Requirements**
- Certificate in Business Services or related field and/or equivalent relevant work experience.
- At least 2 years’ experience in a similar role or experience working in a procurement/contracts function to deliver
- the highest standards of governance.
- Experience working with and managing a contracts process and strong understanding and experience of working with various contractual documentation.
- Knowledge and understanding of the legal requirements involved in specific contracts.
- High attention to detail and ability to notice errors in documentation.
- Ability to identify what is commercially sensitive information and maintain appropriate levels of privacy and confidentiality.
- Proven ability to multitask, be a self-starter and take a proactive approach to implementi