Executive Officer

2 days ago

Canberra, Australia Downer Group Full time

We currently have an opportunity for an Executive Officer to join our Downer Professional Services team and play a key role in delivering complex defence and national security projects that safeguard Australia’s future.

The Executive Officer will play a vital role supporting the DPS Leadership Team, ensuring seamless operations in a fast-paced environment. This role provides high-level administrative and executive support, including calendar management, meeting coordination, travel arrangements, and confidential document handling. The position requires strong organisational skills, the ability to manage competing priorities, and discretion when dealing with sensitive information. Effective collaboration with senior leaders is key to delivering timely and professional support.

**What You’ll Do**

This role offers a broad scope, with key responsibilities including:

- Executive Administrative Support: Manage complex calendars, coordinate high-stakes meetings, draft professional correspondence, and handle sophisticated travel arrangements.
- Strategic Communication & Confidential Documentation: Serve as the primary liaison for executives, ensuring clear, timely communication and preparing, reviewing, and distributing sensitive reports, presentations, and minutes.
- Project Leadership & Operational Efficiency: Lead special projects with precision while overseeing office management functions to ensure the executive office operates at peak efficiency.
- Event Management: Plan and execute high-profile events, including executive meetings, industry conferences, and team-building activities, ensuring flawless delivery and impactful outcomes.
- Insightful Research: Conduct comprehensive research on diverse topics, providing well-informed summaries and actionable recommendations to support strategic initiatives.

**What You’ll Bring**
- Ideally qualifications in Business Administration, office management or a related field (desirable but not essential)
- A minimum Negative Vetting 1 (NV1) security clearance as required by the Commonwealth.
- Previous experience in a similar role, ideally within the Defence or professional services industries.
- More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients. _

**Why Downer Professional Services**

At Downer Professional Services, we’re not just a workplace—we’re a business dedicated to contributing to the shaping of the future of defence in Australia. As the country’s only sovereign prime, we’re committed to making a real difference in protecting Australia’s interests.

**What is means to belong at Downer Professional Services**
- **Meaningful work**:You’ll play a key role in delivering or supporting critical defence projects and programs that make a genuine impact.
- **Supportive culture**: Our high-performing teams thrive on collaboration and celebrate the unique contributions of every individual.
- **Endless opportunities**: With career pathways across our business units, including Team Downer MSP, there’s always a chance to grow, learn, and take on exciting new challenges.
- **Professional development**: From skills recognition and career mapping to our Summer and Winter Schools for accelerated learning, we invest in your growth. Plus, our Communities of Practice foster shared learning and connections across the business.
- **Veteran support initiatives and policies**: Including up to 20 days of Reservist Leave for veterans to remain connected as they transition out of active service

  • Executive Officer

    2 weeks ago

    Canberra, Australia ACT Government Full time

    Children, Youth and Families works with key stakeholders in government and the community sector to provide child protection and youth justice services to children, young people, their families and their carers. Children, Youth and Families works to support vulnerable children and young people to be safe, strong and connected. The Executive Officer works to...

  • Executive Officer

    2 weeks ago

    Canberra, Australia Australian Maritime Safety Authority (AMSA) Full time

    **Job no**: 492906 **Work type**: full-time **Location**: Canberra **Categories**: Chief Executive Officer **Executive Officer to the CEO** **$144,374-$167,369 + 15.4% super** **Canberra based, Baseline Clearance** **Ongoing** **ABOUT THE ROLE** Reporting to the Chief Executive Officer (CEO), the Executive Officer to the CEO is responsible for overseeing...

  • Executive Officer

    3 weeks ago

    Canberra, Australia Sirius People Full time

    Overview Executive Officer 📍 Location: Barton, ACT | 🕒 Full-Time | 💼 7 Month Role This highly renowned Pharmacy is seeking an organised and proactive Executive Officer to join their Executive Office team. This role is central to supporting the Executive Director, National President, elected officials, and senior leadership in delivering our...

  • Executive Officer

    2 weeks ago

    Canberra, Australia Australian National University Full time

    **Classification**:ANU Senior Manager 1 (Administration) **Salary package**:Competitive salary package plus 17% superannuation **Terms**:Full time, Continuing **About the role** The Executive Officer provides high level executive support and strategic advice and information, contributing to the efficient and effective delivery of the Advancement’s...

  • Executive Officer

    2 days ago

    Canberra, Australia Australian National University Full time

    **Classification**:ANU Officer 8 (Administration) **Salary package**:$118,399 - $126,607 per annum plus 17% superannuation **Terms**: Full-time, Continuing **Position Overview** The Executive Officer will play a pivotal role in providing high-level operational support to divisional leadership. This includes coordinating divisional priorities through annual...

  • Executive Officer

    2 weeks ago

    Canberra, Australia Australian Government Full time

    Executive Level 1 - Canberra, ACT - $125,220 - $138,394 **About the Department of Education** We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning. **The Role** As an Executive Officer at the Department of Education, you will. Support the...

  • Executive Officer

    2 days ago

    Canberra, Australia Serco Full time

    **About Us** **About you** You are a highly organised and detail oriented Executive Officer, with exceptional collaborative and interpersonal skills that can influence and interact at all levels of an organisation. You thrive in a fast-paced challenging environment and combine your strong attention to detail with an ability to see the bigger picture. You...

  • Executive Officer

    2 weeks ago

    Canberra, ACT, Australia Australian National University Full time $118,399 - $126,607 per year

    Classification: ANU Officer 8 (Administration)Salary package: $118,399 - $126,607 per annum plus 17% superannuationTerms: Full-time, ContinuingPosition OverviewThe Executive Officer will play a pivotal role in providing high-level operational support to divisional leadership. This includes coordinating divisional priorities through annual planning,...

  • Admin Support Officer

    2 weeks ago

    Canberra, Australia Omni Executive Full time

    **Vacancy No** VN316 **Employment Type** Full Time **Security Clearance Required** Negative Vetting 1 **Location of Role** Canberra, ACT **Job Details** An Administration Support Officer is responsible for enabling an executive team and a number of branches that work across security vetting, psychological services and protective security. Role...

  • Executive Officer

    2 weeks ago

    Canberra, Australia Australian Government - Department of Education, Skills and Employment Full time

    [Executive Level 1] - [Canberra, ACT] - [EL1: 112,617 - $124,466] **About the Department of Employment and Workplace Relations** We enable access to quality skills, training and employment services to support Australians find secure work in fair, productive and safe workplaces - supporting individuals and our nation to prosper. **The Role** The Skills...