Executive Officer

1 week ago

Canberra, Australia Downer Group Full time

We currently have an opportunity for an Executive Officer to join our Downer Professional Services team and play a key role in delivering complex defence and national security projects that safeguard Australia’s future.

The Executive Officer will play a vital role supporting the DPS Leadership Team, ensuring seamless operations in a fast-paced environment. This role provides high-level administrative and executive support, including calendar management, meeting coordination, travel arrangements, and confidential document handling. The position requires strong organisational skills, the ability to manage competing priorities, and discretion when dealing with sensitive information. Effective collaboration with senior leaders is key to delivering timely and professional support.

**What You’ll Do**

This role offers a broad scope, with key responsibilities including:

- Executive Administrative Support: Manage complex calendars, coordinate high-stakes meetings, draft professional correspondence, and handle sophisticated travel arrangements.
- Strategic Communication & Confidential Documentation: Serve as the primary liaison for executives, ensuring clear, timely communication and preparing, reviewing, and distributing sensitive reports, presentations, and minutes.
- Project Leadership & Operational Efficiency: Lead special projects with precision while overseeing office management functions to ensure the executive office operates at peak efficiency.
- Event Management: Plan and execute high-profile events, including executive meetings, industry conferences, and team-building activities, ensuring flawless delivery and impactful outcomes.
- Insightful Research: Conduct comprehensive research on diverse topics, providing well-informed summaries and actionable recommendations to support strategic initiatives.

**What You’ll Bring**
- Ideally qualifications in Business Administration, office management or a related field (desirable but not essential)
- A minimum Negative Vetting 1 (NV1) security clearance as required by the Commonwealth.
- Previous experience in a similar role, ideally within the Defence or professional services industries.
- More than anything, you’ll bring a strong work ethic, a positive attitude, and a commitment to delivering high-quality outcomes for our clients. _

**Why Downer Professional Services**

At Downer Professional Services, we’re not just a workplace—we’re a business dedicated to contributing to the shaping of the future of defence in Australia. As the country’s only sovereign prime, we’re committed to making a real difference in protecting Australia’s interests.

**What is means to belong at Downer Professional Services**
- **Meaningful work**:You’ll play a key role in delivering or supporting critical defence projects and programs that make a genuine impact.
- **Supportive culture**: Our high-performing teams thrive on collaboration and celebrate the unique contributions of every individual.
- **Endless opportunities**: With career pathways across our business units, including Team Downer MSP, there’s always a chance to grow, learn, and take on exciting new challenges.
- **Professional development**: From skills recognition and career mapping to our Summer and Winter Schools for accelerated learning, we invest in your growth. Plus, our Communities of Practice foster shared learning and connections across the business.
- **Veteran support initiatives and policies**: Including up to 20 days of Reservist Leave for veterans to remain connected as they transition out of active service

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