Executive Assistant, Real Estate

4 days ago

Sydney, Australia GIC Investment Full time

Location: Sydney, AU- Job Function: Real Estate- Job Type: Contract- Req ID: 13894**GIC Real Estate**

The Real Estate (RE) arm of GIC invests in real estate and real estate-related assets outside of Singapore. We manage a well-diversified portfolio covering over 40 countries in property sectors such as offices, retail, hotels, residential, industrial, niche sectors and companies.

This role will report to the Managing Director, Real Estate Australia and his team, to provide secretarial / admin support to a team of investment professionals in our Sydney office.

**Responsibilities**
- Scheduling and arranging meetings with both internal and external counterparties
- Providing general support to visitors and reception support
- Arranging business trips, which include booking of flights, accommodation and coordinating travel itineraries
- Undertaking administrative duties which include administering claims, managing office and pantry supplies, handling domestic/international courier, filing/printing/scanning documents, and other standard administrative matters
- Providing basic IT support and administering system accesses
- Organizing team and departmental social events
- Providing support to investment managers and middle office team on administrative matters relating to our investments, including basic Powerpoint presentations; and collation and organization of information / data
- Providing back-up coverage to the other administrative assistants

**Requirements**:

- Ability to use the standard suite of Microsoft tools is a pre-requisite
- Proven experience as an administrative assistant
- Strong interpersonal capabilities, and good verbal and written communication skills
- Maturity in managing relationships and challenging situations
- Organized, detail-oriented and effective time management ability
- Good problem-solving skills and strong organizational skills with the ability to multi-task
- Proactive, flexible, and willing to learn and grow beyond the job description
- Ability to develop a thorough knowledge of the organization quickly
- Ability to work with limited direction from senior professionals and make sound judgments independently

**Our PRIME Values**:
**Our PRIME Values**:
GIC is a values driven organization. GIC’s PRIME Values act as our compass, enabling us to fulfil our fundamental purpose and objectives. It is the foundational bedrock which governs our behaviors, our decision making, and our focus. It informs both our long-term strategy as a firm, and the way we relate to our Client, business partners and employees. PRIME stands for Prudence, Respect, Integrity, Merit and Excellence.

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