Personal Assistant

1 day ago

Sydney, Australia Award Global Full time

**About us**:
Award Global was established in 2005, originated from mortgage business, expanding into one stop service provider. Award Global has more than 20 branches in Australia, including Sydney, Melbourne and all other major cities and 3 support offices in China and Philippines. Our services ranging from Immigration and education, legal service, education, property development, property sales and marketing, property leasing, commercial, residential and car loans, funds management and currency exchange.

The key to success is the people. We continuously coach and support

**Why Join Us?**
- One-stop service business platform;
- Uncapped earning potential and wide range of career options;
- Comprehensive in-house training and one on one mentoring;
- Ongoing professional development;
- Access to industry leading technology and products ;
- Supportive team environment.

**Responsibilities**:
1.Driving Duties:

- Safely and responsibly drive the Managing Director to meetings, appointments, and other destinations.
- Maintain a professional and courteous demeanor while interacting with the Managing Director and external parties during travel.
- Monitor and anticipate traffic conditions to ensure on-time arrival at all destinations.
- Handle parking and vehicle maintenance as required.
- Adhere to all traffic laws and regulations.

2.Administrative Support:

- Proactively manage the Managing Director's calendar, schedule appointments, and coordinate meetings.
- Arrange travel accommodations, including flights, hotel reservations, and transportation, for the Managing Director and other team members as necessary.
- Prepare and organize documents, reports, and presentations for meetings and other business engagements.
- Conduct research, gather data, and compile information as requested.

3.Confidentiality and Discretion:

- Handle sensitive and confidential information with utmost integrity and maintain strict confidentiality at all times.
- Exercise discretion when dealing with sensitive matters and ensure that information is only shared with authorized individuals.

4.Communication and Relationship Management:

- Serve as a liaison between the Managing Director and internal/external stakeholders, maintaining effective and professional communication.
- Answer and screen phone calls, take messages, and handle inquiries on behalf of the Managing Director.
- Build and maintain positive working relationships with team members, clients, and other stakeholders.

**Qualifications and Skills**:

- Valid driver's license with a clean driving record.
- Proven experience as a Personal Assistant or in a similar administrative role.
- Exceptional organizational and time management skills, with the ability to prioritize tasks effectively.
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to maintain confidentiality and exercise discretion when handling sensitive information.
- Strong interpersonal skills and the ability to build relationships with individuals at all levels.
- Attention to detail and accuracy in work.
- Excellent written and verbal communication skills both in English and Mandarin.

**Benefits**:

- Employee discount
- Referral program

Schedule:

- Monday to Friday

Supplemental pay types:

- Performance bonus

**Education**:

- Diploma (preferred)

**Experience**:

- Personal assistant: 3 years (preferred)

**Language**:

- Mandarin (required)

Work Authorisation:

- Australia (required)

Work Location: In person

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