Contract Administration

1 week ago

Port Melbourne, Australia Australia Wide Office Staffing Full time

$$ Neg - Permanent role
- Monday to Friday
- Strong communication and computer skills
- Ability to multitask and prioritise
- Immediate start
- Port Melbourne location

**The Company**:
Join a Building Services Facilities company who value their staff, provides long term career opportunities and has a reputation for being 'the place to work'**The Role**:
Reporting to the Contracts Administration Team Leader and supporting the Technical Support team, you will assist with the management and delivery of maintenance contracts and preparation of client reports.**Responsibilities include and not limited to**:

- Ensuring current processes and workflows are kept updated
- Providing administrative support to the General Manager and Contract Managers
- Maintaining an accredited list of subcontractors
- Assisting in the preparation of monthly reports
- Creating warranty contracts in accordance with company procedures
- Gathering information from subcontractors and suppliers as directed by the contract management team
- Completing all contract information as required
- Assisting in coordinating contract management requirements including labour requirements for quoted work, timelines for subcontractors, parts delivery etc
- Assisting with the mobilisation of new and existing contracts
- Administering preventative maintenance contracts

You have a ‘can do’ attitude, high attention to detail, are self motivated, enthusiastic and have excellent interpersonal, written and communication skills. A minimum of 3 years' experience in a similar role is essential and previous experience in the building services industry an advantage.
- Intermediate to advanced level of MS Office i.e. Word, Excel, Outlook, PowerPoint and Access and knowledge of Great Plains will be highly regarded.
- This is a permanent full time role (40 hours per week on site and/or in office)
- 8:00am to 4:30pm or 8:30am to 5:00pm with a ½ hour lunch break

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